https://www.broad-town.co.uk RSS feeds for Broad Town Village 60 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/91/Minutes-of-the-meeting-held-on-8th-June-2015#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=91 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=91&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/91/Minutes-of-the-meeting-held-on-8th-June-2015 Minutes of the meeting held on 8th June 2015. Present: Cllr S. Hinson, Chairman  Cllrs J. Baycliffe, R. Bourton, M. Nailon, Mrs D. Ponting and Mrs V. Stubbings. 12 members of the public.  Aoplogies: Cllr M. Groom There were no Declarations of Interest  These questions were raised by the public. The continuing rumour that the PC is discussing with Hannick Homes future development. The Chairman explained that this is far from the truth and is the result of a persistent rumour being spread around the village. As is shown in the minutes the original figures from Hannick are described as being biased, and were not supported by the Council.The road safety markings in the Village are very poorly designed. This is covered in Parish Matters.|Communications Protocol. Cllr Nailon thanked those who had contributed to the draft. He had made corrections which will be published in the final draft pending the result of public consultation until the end of September. 1. The minutesof the meeting held on 11th May 2015 were signed as being a true record. 2. Planning. a. 15/04849FUL. 83 Horns Lane.Two storey extension. Revision to 14/08521. No objections.b. Recent application 15/04918. Cotmarsh. Permanent approval of temporary lighting. This will be put on the notice board and circulated to Councillors. 3. Finance. The Clerk introduced an amemdment to the Financial Regulations to agree the rules for the operation of the Community Fund, held ina Treasurers Account with LLoyds Bank. It was accepted,.  with minor modification 4. Reports. a. Neighbourhood Planning. Cllr Stubbings had circulated notes of the NEW-V meeting held on 27th May 2015b. Area Board. Report also submitted. It is recommended that each parish should have an emegency plan. Clerk has already drafted one.c. CATG. The request for sineage on the C119/ Whiteways indicatind a narrow road had been considered, but there was insufficient time before the major road closures to fit permanent signs. Temporary signs will be fitted, and the issue left open.d. Community Speedwatch. Cllr Nailon is the contact for those who wish to join the ranks of volunteers, 5. CLPG. A date for the joint consultation had been agreed with Carolyn Gibson and Ray Thomas. 6. Parish Matters. a. Road safety markings. Members of the public expressed concern that the completed road safety markings were not as we had been led to expect in that the road- edge white lines were too close to the kerb to have any visual effect of narrowing the road. Councoillors will check the proposal made by WC, and examine the markings before deciding on future action.b. Cllr Bourton had reported to CLARENCE that he road repairs near the Church were very poorly done.c. The Clerk is to notify Highways that on completion of the road works through Thornhill the grips will need to be re-cut.The meeting closed at 19.25 ParishCouncilEditorAccount Mon, 08 Jun 2015 11:23:00 GMT f1397696-738c-4295-afcd-943feb885714:91 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/90/Minutes-of-the-Annual-Meeting-of-the-Parish-Council-held-on-11-May-2015#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=90 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=90&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/90/Minutes-of-the-Annual-Meeting-of-the-Parish-Council-held-on-11-May-2015 MINUTES OF THE ANNUAL MEETING OF THE PARISH COUNCIL HELD ON 11th MAY 2015. Present: Cllr S. Hinson, Chairman. Cllrs R. Bourton, M. Nailon, Mrs D. Ponting, J. Pullen and Mrs V. Stubbings 13 members of the public There were no Declarations of Interest. 1. Election of the Chairman. Cllr Hinson volunteered to serve as Chairman for a further year.. Proposed by Cllr Stubbings, seconded by Cllr Bourton that this be accepted. Carried. 18.35hrs. The Chairman closed the meeting in order that Cllr Nailon could present a Protocol for Parish Council business, and to enable the public to ask questions. The protocol would be placed before the nxt meeting of the Council for acdeptance, and for public consultation ending in September 2015. This would be put on the website. It was brought to the attentionof the Council that the election of the Chairman was in contravention of the Standing Order that the Chairman should serve for two years 18.55 The Chairman re-opened the meeting. The comment was accepted and, in order to correct this a proposal was made by Cllr Stubbings, seconded by Cllr Ponting, that Order no.10 be suspended for this meeting in accordance with Order no 36. Carried. The election of the Chairman was confirmed. 2. Co-option. Mr Jason Bayliffe had expressed an interest in filling the vacancy on the Parish Council. It was proposed by Cllr Stubbings, seconded by Cllr Ponting, that Mt Bayliffe be co-opted. Carried. He signed the Declaration of Acceptance and joined the Council. 3. The minutes of the meeting held on 13th April 2015 were signed as being a true record. 4. Election of a Vice-Chairman. Cllr D. Ponting accepted this role. 5. The acceptance of Standing Orders and Financial Regulations were renewed, but Standing Orders may have to be amended when the Communications Protocol is adopted. 6. Report from Clerk. a He had successfully registered the PC for internet banking, but was still having difficulty obtaining a mandate to change cheque signatories. b. He had attended a meeting with 'Good Energy' to clarify the rules regarding the use and operation of the Community Fund, and whether or not charity status was mandatory. Hi will present the orders for use at the next  meeting.The funding should start arriving at the wend of June. c. The attempt to compile a list of email addresses for use in emergency had not been successful; only one member of the public had put their name forward. 7. Planning. a. 03303. Tavewa, Pye Lane. No objections received. County had been informed. Noted. b. 03659. Marston Farm. Notification of conversion of Barn to Dwelling. Noted 8. Finance.         a. The completed Parish Accounts return was submitted to the Council, and approved.         b. The following cheques were raised.                     i. WALC. £218.84. Annual subs (206 84) plus cost of Clerks attendance at briefing by auditors. (12.00)                    ii. Community First Trading £190.73. Public Liability Insurance.                   ii. R.J.Davey. £75. Petty Cash. 9. Reports.            a. Neighbourhood Planning. Chairman has asked Caroline Gibson, Wilts Council, if a meeting can be arranged and is awaiting her response, with dates.           b. Area Board and CATG. Next meeting on Wednesday.           c. Community Speedwatch. The group needs more volunteers if they can continue; this will be particularly important when road safety works are in place.Clerk to put an article in the 'news'. 10. CLPG.          a Report held pending a meeting with Ms Gibson, and final work by a working group.          b. An anonymous email received will be ignored until the author gives his name.  11. Communique.           a. Community Speedwatch. Note about volunteers.           b. Jason Bayliffe has been co-opted to fill the vacancy on the PC 12 Parish Matters.          a. Dog Fouling, Pye Lane. A complaint has been received that a dog walker is removing dog droppings from the fields in plastic bags and throwing them in the hedge. This is a very anti-social habit.          b. Bridge Closure. Work is expected to start in November, provided that the relief road is in place. ParishCouncilEditorAccount Mon, 11 May 2015 11:20:00 GMT f1397696-738c-4295-afcd-943feb885714:90 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/92/Minutes-of-the-Meeting-held-on-13th-APRIL-2015#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=92 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=92&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/92/Minutes-of-the-Meeting-held-on-13th-APRIL-2015 MINUTES OF THE MEETING HELD ON 13th APRIL 2015 Public Participation. The following organisations gave reports Annette Moore, who is looking into the refurbishment of the Redhills Playing Field James Harvey Samuel on the success of the Big Gig 2014 and the plans for 2015 Rosie Law on behalf of the WI Andrew Law on  Neighbourhood Watch Lorraine Billis on CLPG progress A report from Nigel Crocker, Chairman of the Village Hall Management Committee, and a note from Community Speedwatch were read out.   The formal meeting opened at 18.50hrs Present: Cllr S. Hinson, Chairman. Cllrs R. Bourton, J Pullen and Mrs V. Stubbings. Apologies were received from Cllrs Mrs D. Ponting and M. Nailon  There were no Declarations of Interest. 1. The minutes of the meeting held on 9th March 2015 and the extraordinary meeting held on 19th March 2015 were signed as being a true record. 2. Planning a. An application from Church Farm, Broad Town Road. Granny Annexe. Approved by WC with conditions. b. 15/02051 - Retrospective. 1 Broad Town Road. Studio Annexe. No objections received. 3. Finance. a. The Clerk noted that two cheques had been raised            R,J. Davey. Salary and expenses Jan-Mar  £237.24             HMRC. PAYE                                              £50.60 b. T end-of-year accounts, which will be for final approval at the May meeting after the intetrnal audit is complete, were given to Councillors. It was agreed to ask Mrs Kate Orton to carry our this audit. c. The Clerk reported that attempts to obtain forms to change the mandate for cheque signatories had proven very difficult, as it would appear that the PC must register on line. It needed approval by two Councillors. Clerk had obtained the form for this, and on completion by two Councillors, would forward it. 4 Road Safety Improvements. It was agreed tat the plan for road safety improvements were as had been discussed. Clerk is to notify WC Highways. 5. Community Led Planning Group. As noted by Lorraine Billis, the draft report has been submitted to WC for comment. 6. Reports. a. Neighbourhood Planning. NEW-V meeting will be held on Wednesday 15th April. b. Area Board and CATG. Notes circulated by Cllr Stubbings. c. Community Speedwatch. A correction to the comment made at the March meeting; the difficulties experienced were brought about by Wilts Council, not the Police. 7 Communique. The following are to be included a. There is still a vacancy for a Councillor. b. It has been suggested that the Parish Clerk retains a list of email addresses of residents of the Parish so that important information produced at short notice by othewr authosities can be circulated; it has become increasingly common to be passed to the Clerk by this means. Any resident who wishes to do so will be asked to contact the Clerk with details, after which consent for the use of this information for this purpose only will be assumed. 8. Parish Matters. I was noted that a comment made by a Wilts Council officer, that the rules governing infill building in villages has been changed. The meeting closed at 19.20. The Annual Meeting of the Parish Council will be held on 11th May 2015. ParishCouncilEditorAccount Mon, 13 Apr 2015 11:24:00 GMT f1397696-738c-4295-afcd-943feb885714:92 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/93/DRAFT-MINUTES-OF-THE-MEETINGS-HELD-ON-9TH-MARCH-AND-THE-EXTRAORDINARY-MEETING-HELD-ON-19TH-MARCH-2015#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=93 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=93&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/93/DRAFT-MINUTES-OF-THE-MEETINGS-HELD-ON-9TH-MARCH-AND-THE-EXTRAORDINARY-MEETING-HELD-ON-19TH-MARCH-2015 DRAFT MINUTES OF THE MEETINGS HELD ON 9TH MARCH, AND THE EXTRAORDINARY MEETING HELD ON 19TH MARCH 2015 9th MARCH 2015 Present Cllr S. Hinson, Chairman. Cllrs R. Bourton, M Nailon,Mrs D. Ponting, J. Pullen and Mrs V. Stubbings Also present: 11 members of the public The Chairman invited public comment, which centred on the planning consultation process, but became a debate about the minutes. Clerk attempted to explain the accepted rules and usage. After 32 minutes, the Chairman called order, and the formal meeting commenced. The meeting started at 19.05 hrs. 1. The minutes of the meeting held on 9th February 2015 were signed as being a true record. 2. Planning. 15/00973/FUL. Church Farmhouse, Broad Town Road. Conversion of building to Granny annexe. No objections received. 3. Finance. a. The Clerk updated the PC on the latest information from Good Energy. b. Clerk noted that the end-of-year Parish accounts will be available at the next meting, prior to audit. 4. CLPG Report. The Chairman read out the following statement for consideration by the Council: "The Parish Council believes that the Neighbourhood Plan is a very important document for Broad Town's future, and the development policies within that Plan are the most important part of the Plan as far as the long term interests of the Village are concerned. We therefore believe that total transparency on how the plan has been devised was essential, backed up by sound, provable evidence base. The Parish Council believes that the current draft version of the Plan put forward by the CLPG, whilst being a generally sound and laudable document could not survive an inspection of it's evidence base of the rigour that Wiltshire Council is legally obliged to all such Nieghbourhood Plans. For such an important document the evidence must be utterly impregnable. The Chairman therefore proposes that: 1. The Parish Council organises a referendum to enable the electorate of Broad Town to choose between two versions of the Plan; version 1 relies entirely on the Wiltshire Core Strategy, and version2 offers a policy of supporting limited development if it enables acceptable benefits to community facilities. 2. The Parish Council will request that CLPG produce a briefing document that gives appropriate background information, and a balanced summary of both sides of the debate, to fully inform the debate in advance of the referendum mentioned above. 3. The Parish Council delegates the practical details of the vote and any community involvement necessary to ensure that a good turnout is achieved to Cllr Hinson, who may delegate responsibilities within this process to whichever Cllr(s) he sees fit for that responsibility. This was put to the vote, and passed unanimously. 5 Reports a. Neighbourhood Planning. Next meeting 11th March 2015 b. Area Board and CATG. Next meeting in May c. Community Speedwatch. It would appear that the Community Speedwatch Group will probably now cease to exist; a change in the rules being one of the major factors in discouraging the activity by volunteers. The Parish Council wishes to place on record it's appreciation of the group who have done sterling work over several years, and much of the information produced has been of great benefit in the road safety plans for the Village. 6 Communique. As required, but the Clerkj is to include information based on para 4 above, and the PC vacancy. 7. Parish Matters a. A mother in the Village has offered to take on the job of updating the childrens play area. She will be looking for support. The Clerk has details. b. The reproduction of the Parish map has now been completed, and will be displayed in the Village Hall. c. The road at Thornhill, from the pumping station to Common Farm is now in a very poor condition, and concern is felt that the increase in traffic when the road into R. Wootton Bassett is closed will lead to it becoming completely unusable. Clerk id to notify WC. d. A further concern is the lack of sinage from Pye Lane,  down Whiteways,  through Thornhill to the Bushton Road. At the very least there should be an indication that it is single track in places with few passing areas. Clerk is to notify WC. e. The Annual Parish  meeting will be held in April, and the Annual meeting of the Parish Council in May. Signed. R.J.Davey, Clerk Minutes of the extraordinary meeting of 19th March 2015 Present Cllr S. Hinson, Chairman. Cllrs Mrs D. Ponting, J. Pullen, and Mrs V. Stubbings One member of the public. Apologies: Cllrs R. Bourton and M. Nailon. Declarations of Interest. None The Chairman explained that he had called the meeting to amend the wording of the proposal he had laid before the Council on 9th March 1025. In para 1 of the proposal he had used the word 'referendum'; this was incorrect. He proposed an amended wording, as follows, to para 1 and the the reference to this in para 2. "1. The Parish Council organises an informal consultation and vote to enable the electorate of Broad Town to choose between two versions of the plan.............." This was seconded by Clle Ponting and carried unanimously. ParishCouncilEditorAccount Thu, 19 Mar 2015 15:10:00 GMT f1397696-738c-4295-afcd-943feb885714:93 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/94/DRAFT-MINUTES-OF-THE-MEETING-HELD-ON-9th-FEBRUARY-2015#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=94 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=94&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/94/DRAFT-MINUTES-OF-THE-MEETING-HELD-ON-9th-FEBRUARY-2015 DRAFT MINUTES OF THE MEETING HELD ON 9th FEBRUARY 2015 Present: Cllr S. Hinson, Chairman Cllrs R. Bourton, M. Nailon, Mrs D. Ponting, J. Pullen and Mrs V. Stubbings Also present: 5 members of the public, a representative of Hannick Homes, and Cllr Mrs M. Groom. The representative of Hannick Homes gave a resume of the result of the public consultation held to show residents the suggested plan for housing in the Village, and allow them to give their views. He agreed to send the PC a written report. Cllr Groom gave an update on the budgeting meeting held by WC, but noted that the  proposed campus at R Wootton Bassett had not been mentioned. She has protested vigourously. The formal meeting opened at 18.55. 1. The minutes of the meeting held on 12th January 2015 were signed as being a true record. 2. Finance. Clerk noted that he had contacted A.W Services about their incorrect invoicing and had received an apology and correct invoices. A cheque for £520 was raised to settle these. 3. Community Led Planning Group. Before discussng the draft plan the Chairman wished to place on record his appreciation of the the amount of work put into the draft report by Lorraine and Simon Billis. This was fully supported by all of the Councillors. Regarding the draft report by the CLPG; the Parish Council had requested advice from Wilts Council to which they have yet to receive a reply. Further,  notwithstanding that the information given by the representative from Hannick Homes would be biased in their favour and pending the receipt of notes from the Company, it was decided to move this item to the March meeting to enable a full and final acceptance of the report to be made. Cllr Stubbings proposed that the draft be accepted as it is but that an alternative option is added to be the subject of a public consultation. Agreed. 4. Community Fund. The notes on the setting up of the fund have been agreed and will be circulated. It was agreed that the Clerk compile a draft regulation of the operation of the fund for consideration by the PC. 5. Reports. a. Neighbourhood Planning. Last meeting cancelled, no new date set. b. Area Board and CATG. Next meeting of GATG on 15 Feb 15, and Area Board 18 Mar 15 c. Community Speedwatch. Cllr Nailon noted that a lack of local interest and support may result in the winding up of the Group. A daeline of the end of February has been set for a decision on the continuance of the scheme. 6. Communique. Clerk is to decide content with particular reference to Cllr Stubbings report of the Cecember Area Board meeting. 7. Parish Matters. a. Grass cutting at Redhills playing field. The contract for the coming year is now up for renewal. Recent experience has shown that it is very difficult to obtain the services of a company prepared to do this. An estimate of £1040 for the coming year from A.W Services, and whilst agreeing that the quality of work needs to be improved, it was agreed to continue the contract for the coming year. The Clerk is to write to A.W Services making this point. The meeting closed at 19.40 ParishCouncilEditorAccount Mon, 09 Feb 2015 15:14:00 GMT f1397696-738c-4295-afcd-943feb885714:94 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/95/MINUTES-OF-THE-MEETING-HELD-ON-9th-JANUARY-2015#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=95 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=95&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/95/MINUTES-OF-THE-MEETING-HELD-ON-9th-JANUARY-2015 MINUTES OF THE MEETING HELD ON 9th JANUARY 2015 Present.  Cllr S. Hinson, Chairman. Cllrs R. Bourton, M. Nailon, Mrs D., Ponting, J. Pullen and Mrs V., Stubbings. Also present: 80 members of the public There werte no Declarations of Interest. Network Rail gave a presentation on the planned closure of local road bridges to enable electrification to be carried out. It is planned to build a temporary rosad before the bridge on Marlborough Road is closed, and work should not commence before this is in place. Work on the 'skew bridges' will be carried out after this. The meeting was opened at 19.00 hrs. 1. The minutes of the meeting held on 8th December 2014 were signed as being a true record. 2. Planning. a 14/11808. Upper Ham Farm. Use of land for outdoor pursuits. Supported, but the mention of possible flooding in the application should be investigated before approval. b. 14/46794. Hambrook Farm. Ground mounted solar panels. No objections c. 14/110848. 29 Broad Twown Road. Extension for exercise pool. Fully supported. d. 14/11479. 67 Chapel Lane. New dwelling. Withdrawn. A revised application, 14/12128 will be circulsted. 3. Finance. a. The precept for 2015/16 was set at £3625. b. It was noted that the annual subscription for SLCC, £65, had been paid. c. Two cheques were raised: i. R.J.Davey, £237.24 - salary and expenses Oct-Dec ii. HMRC.  £50.60 for PAYE 4. Community Fund. Advice was awaited before setting out the purposes and limitations of the fund, which will accrue to the Village once the solar farm at Goldborough Farm is operational. 5. Reports. a. Neighbourhood Planning. Report of the meeting of NEW-V Support Group noted. b. CLPG. The draft report has been forwarded to Matt Pearson for comment, and will be brought before the PC at the February meeting for consideration. 6. Parish Matters. a. Parking on Chapel Lane. Inconsiderate parking still occurring. b. The Community Led Planning Group draft on the future planning for the Village will be dicussed at the next Parish Council meeting. Copies will be held by the Clerk. c. Hedges at Whiteways. In order to assist WC and to avoid further damage to the road, a local landwoner was willing to assist. d. Badgers at Whiteways active again. e. Thornhill. Road between the pumping station and \common Farm is in very poor condition, and still flooding. f. A comment from the Chairman of Cliffe Pypard regarding planning matters on the boundaries of the two parishes was noted. g. Clerk is to liaise with WC regarding work required to be completed by the lengthsmen. 7. Communique. To include: a. Network Rail presentation b. CLPG report. c. Vacancy on PC. d. Parking on Chapel Lane. The meeting closed at 19.40 hrs. ParishCouncilEditorAccount Fri, 09 Jan 2015 15:15:00 GMT f1397696-738c-4295-afcd-943feb885714:95 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/96/DRAFT-MINUTES-OF-THE-MEETING-HELD-ON-8th-DECEMBER-2014#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=96 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=96&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/96/DRAFT-MINUTES-OF-THE-MEETING-HELD-ON-8th-DECEMBER-2014 DRAFT MINUTES OF THE MEETING HELD ON 8th DECEMBER 2014 Present:  Cllr S. Hinson, Chairman, Cllrs M. Nailon, Mrs D. Ponting, and Mrs V. Stubbings. Cllr R. Bourton attended for part of the meeting. Apologies were received from Cllr J. Pullen a. Representatives from Good Energy gave an update on the state of play of the solar farm, and the setting up of  a community fund. A contract will be signed in the New Year. b. Cllr Groom updated the Council on the present news from County. c. Mrs L. Billis, Secretary of the CLPG, updated the Council on the progress of the CLPG report. d. Connor Lee, Hannick Homes. 1. The minutes of the meeting held on 10th November 2014 were signed as being a true record. 2. Planning.14/10978/TPO. Tree surgey at The Pink House. Cllr Bourton has already submitted a personal comment; the PC supported his remarks. 3. Finance. a. It was noted that £300 had been received from the Big Gig Committee. Clerk is to acknowledge. b. An invoice from the VHMC for rental of the Village Hall by CLPG had been paid c. Clerk gave a brief explanation of the present Council finances, and the suggested precept for 2015/16. A final decision will be made in the January meeting. 4. Reports. a Neighbourhood Planning and Community Speedwatch. Nothing to report. b. Area Board and CATG.  Cllr Stubbingd noted that: i. An Area Board grant for the funding of the Parish Map for display at the Village Hall had been approved: VHMC will fund the remainder. ii. No date has yet been set for the start of road safety in the Village. iii. The parking consultation was important. See Wilts Council website. c. CLPG. It was felt that insufficient time had been available to study the report in detail considering the importance of theis policy decision. It is understood that there will be some amendment to the draft and so the decision was made to defer it to a later meeting to allow time for all parties to complete and consider the final draft. This will allow for official inactivity over the festive season.( Note - now confirmed for meeting on 9th February 2015) 5 Parish Matters. It is hoped to have a briefing by Network Rail on the proposed closure of the bridge over th railway going into R. Wootton Bassett at the next PC meeting. (Now confirmed for 12th January 2015) Signed. R.J.DAVEY Clerk to the Council (who wishes all of his readers a Happy Christmas) ParishCouncilEditorAccount Mon, 08 Dec 2014 15:16:00 GMT f1397696-738c-4295-afcd-943feb885714:96 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/97/MINUTES-OF-THE-MEETING-HELD-ON-10th-NOVEMBER-2014#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=97 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=97&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/97/MINUTES-OF-THE-MEETING-HELD-ON-10th-NOVEMBER-2014 MINUTES OF THE MEETING HELD ON 10th NOVEMBER 2014 Present; Cllr S. Hinson, Chairman. Cllrs R. Bourton, M. Nailon, Mrs D. Ponting, J. Pullen and Mrs V. Stubbings. One member of the public. Apologies were received from Cllr M. Groom, Wilts Councilor Declarations of Interest were made by Cllr Stubbings, items 3d and e, as Secretary of both organisations, and Cllr Nailon, item 3c as a member of the Committee. 1. The minutes of the meeting held on 13th October 2014 were signed as being a true record. 2. Planninjg. Concern was expresed that the building of a horse exercise area at Long Barn, Thornhill, blocked a public footpath. Clerk is to check with Rghts of Way, Wilts Council. 3. Finance. a. Clerk noted that the expenditure for the present financial year, as planned, would be some 25% over budget. He would produce a full estimate, and  future planning for debate at the next meeting. b. A cheque for £420 was raised to pay the invoice from Leighfields for hedge cutting at Redhills Playing Field. c. A cheque for £450, the annual donation to the Village Hall Management Committee was raised. d. It was agreed that the sum of £180 be donated to Christ Church to help with the funding of the 'News'. A cheque was raised. e. It was noted that the sum of £300 was expected from the Big Gig Committee. 4. Reports. a. Neighbourhood Planning. b. Area Board and CATG. Cllr Stubbings noted that a request for funding of the Parish Map had been submitted. c. CLPG/PC Working Group. It was accepted that the progress towards the production of the report was too slow, and it was felt that the PC should leave the working group to enable the Group to reach a more speedy resolution before submitting it to NEW-V. Two motions were proposed; 1. "That the PC should leave the working group" Proposed by Cllr Bourton, seconded by Cllr Pullen. Votes for 4, against 2. 2."That the PC should remain part of the Working Group" Proposed by Cllr Stubbings, seconded by Cllr Hinson. Votes for 2, against .4. Motion 1 was carried. It was agreed that the funding of the Village Hall for the Group to hold its meetings would continue. d, Community Speedwatch, The group were aiming to re-establish a presence in the near future. 5. Communique. The following points would be included:- a. The decision of the Parish Council to leave the CLPG Working Group b. Vacancy on the Parish Council. c. Broadband speed. d. Redhills. 6. Parish Matters. a. Clerk is to follow up the system of ordering work that needs to be done. b. Parking, Chapel Lane. Inconsiderate parking is causing difficulties for passing traffic; emergency vehicles would not be able to get through, c. Clerk is to co-ordinate any complaints about broadband speed. R.J.Davey Clerk to the Council ParishCouncilEditorAccount Mon, 10 Nov 2014 15:17:00 GMT f1397696-738c-4295-afcd-943feb885714:97 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/98/DRAFT-MINUTES-OF-THE-MEETING-HELD-ON-7th-October-2014#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=98 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=98&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/98/DRAFT-MINUTES-OF-THE-MEETING-HELD-ON-7th-October-2014 Present: Cllr S. Hinson, Chairman, Cllrs R. Bourton, M. Nailon, Mrs D. Ponting, ,J. Pullen  & Mrs V. Stubbings. There were no Declarations of Interest. Cllr M. Nailon signed the Declaration of Acceptance of Office. 1. The minutes of the meeting held on 7th September were approved as being a true record 2. Planning. a. 14/08521/FUL. No objections, but it was noted that the photos sent with the application appeared to be of a different property,  Clerk b. A comment had been received that work being carried out at Cotmarsh was rather excessive for recently approved building work. Clerk will identify property and check permissions recently granted. 3. Finance. a. S106 funds. Latest statement noted. b. The Clerk is awaiting an amended invoice from VHMC. c. The following cheques were raised; i.  R.J.Davey. Salary and allowances.  £237 24 ii. HMRC. For PAYE. £50.60 iii. Playsafety Ltd. Playground inspection.  £78 iv. AW Services. Grass cutting playing field.  £630 d. Current balances. Business a/c £604 Inst Access a/c £5600 At 1840hrs. Cllr Groom was invited to brief the PC on recent happenings further up the chain. 4. Proposed Traffic Calming Measures for Broad Town. The plan submitted by Steve Hinds, Principle Project Engineer, Wilts Counci, was accepted. Clerk to action. 5. Reports. a. Neighbourhood Planning. Little activity. b. Area Board and CATG. See item 4. c. CLPG/PC Working Group. A request from the group for some degree of formal backing from the PC was discussed at length. Although not deemed strictly necessary it was agreed that in order to keep the momentum going the Chairman proposed that "The CLPG/PC Working Group has the athority and are best placed to make decisions on the content and contributors to a Village engagement meeting on the draft Neighbourhood Village Plan". Seconded by Cllr Nailon. Carried. After noting the proposed way ahead, the Clerk wished the PC to note his concern that any further expenditure would strain our finances. d. Community Speedwatch. A letter from James Gray MP will be circulated to all Councillors for information. e. Emergency Planning. Clerk reported on his attendance at the Emergency Planning forum. Although much is not strictly necessary for a small village, Clerk will produce a plan for consideration by the PC. 6. Parish Council Vacancy. The notice has been placed on the Notice Board. A decision on whether or not to hold an election will be made by Wilts Council on 16th October 2014 7. Parish Matters a. Redhills. The hedges have been cut back, making the area much tidier. A working party is now needed to tidu up the thicker boughs. b. The RoSPA report on the playing area has been received and will be circulated. Nothing serious was noted,but some remedial  work is required. c. Village Information Leaflet. The new version is now required. However, in view of certain upcoming changes in the Village, publication will be delayed. d. Lengthsmen. Little is happening. Clerk will check on the latest method of   ordering work. In particular the grips through Thornhill need re-cutting. (Signed)  R.J.Davey Clerk to the Council ParishCouncilEditorAccount Tue, 07 Oct 2014 14:19:00 GMT f1397696-738c-4295-afcd-943feb885714:98 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/99/DRAFT-MINUTES-OF-THE-MEETING-HELD-ON-8th-SEPTEMBER-2014#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=99 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=99&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/99/DRAFT-MINUTES-OF-THE-MEETING-HELD-ON-8th-SEPTEMBER-2014 DRAFT MINUTES OF THE MEETING HELD ON 8th SEPTEMBER 2014 Present: Cllr S. Hinson, Chairman. Cllrs R. Bourton, Mrs D. Ponting, J. Pullen and Mrs V. Stubbings. Also present: Matthew Nailon. 1. The minutes of the meeting held on 14th August 2014 were signed as being a true record. 2. Resignation. The resignation of Cllr Mrs J. Newman was accepted. Clerk is to write to Mrs Newman thanking her for her many years of aften difficult work on behalf of the Village. Clerk is to notify Wilts Council of the vacancy. Clerk 3. Co-option. Mr M Nailon expressed a wish to be considered for one of the vacant posts on the Parish Council. It was proposed by Cllr Bourton, seconded by Cllr Ponting, that Mr Nailon be co-opted and be invited to join the Council formally at the next meeting. Clerk is to notify Wilts Council and forward the necessary paperwork to Mr Nailon. Clerk. 4. Planning. a. 14/08132/FUL. Upper Ham Farm. Erection of cattle shed and access. No objections. b. 14/08133/FUL. Upper Ham Farm. Erection of fodder store and access. No objections. c. 14/07953. Golldborough Farm. Realign access track(Good Energy).There is no mention of access onto the maqin road. Clerk is to forward concern to Wilts Council. d. The Long Barn, Thornhill is still the subject of ongoing debate.   5. Finance a.Future Expenditure.Clerk noted that the Council had agreed contributions to several projects, and that it should now set limits on expenditure to assist budgeting. b. Clerk reported present balances of:- Business a/c £101 Instant Access £7120 6. Reports a. Neighbourhood  Planning b. Area Board and CATG. Next meeting 24th September 2014. c. CLPG/PC Working Group. The Clerk, as Responsible Financial Officer of the PC, noted that the planned expenditure of rental pf the Village Hall for meeting seemed to be open-ended, but should have a defined financial limit, which will not include the anticipated public meetings for which separate arrangements will be made.. Proposed by Cllr Stubbings, seconded by Cllr Bourton, that a limit of £100 be set. Agreed. d. It was noted that Community Speedwatch was still lacking volunteers, but it was agreed that the group would have an importasnt role once the anti-speeding measures were in place. 7. Communique. With the resignation of Cllr Newman it was agreed that the Clerk would be responsible in the future. 8. Emergency Planning Workshop.  23rd September. Clerk will attend. 9. Parish Matters. a. Redhills. Clearance of overgrown bushes on the north and east sides of the Playing Field.It was agreed that the cutting back to make the hedge tidy was the most economic way of dealing with the problem. Cllr Bourton and thre Clerk had spken to the operator; he felt that the cost would not exceed £500. It was proposed by Cllr Pullen, seconded by Cllr Ponting, that Cllr Bouton gives the go-ahead and a limit of £500 be set. Sgreed. b. Letter to the 'News' about horse droppings and dog mess will be answered by the Clerk. ParishCouncilEditorAccount Mon, 08 Sep 2014 14:20:00 GMT f1397696-738c-4295-afcd-943feb885714:99 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/100/MINUTES-OF-THE-MEETING-HELD-ON-14th-JULY-2014#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=100 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=100&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/100/MINUTES-OF-THE-MEETING-HELD-ON-14th-JULY-2014 MINUTES OF THE MEETING HELD ON 14th JULY 2014 Present: Cllr S. Hinson, Chairman, Cllrs R. Bourton, J. Pullen & Mrs V. Stubbings Also present: Cllr Mrs M Groom, PCSO A. Singfield and 1 member of the public.. Apologies were received from Cllrs D. Ponting and Mrs J. Newman. There were no Declarations of Interest. 1. The minutes of the meeting held on 9th June 2014 were signed as being a true record. 2. Planning. There were no new applications. 3. Finance. a. The Clerk noted two cheques had ben raised R.J.Davey. Salary and Expenses £237.44 HMRC PAYE £50.40 b. Bank balances, as checked Business £300.31 Bus Instant £7120.39   4. Reports a. Neighbourhood Planning. .Cllr Stubbings circulated a report on the meeting held on 11th June 2014. b. CATG. Cllr Stubbings reported that at the meeting held on 10th July things were finally being moved forward. The speed limit proposals were accepted in the main, but not all items. The plan for the safety measures for the village will now be prepared. c. Community Speedwatch. With the advent of the new measures in the Village to improve safety it was hoped that Speedwatch could help to assess their value. 5. CLPG. Clerk reported that he had received a letter from the Secretary of the CLPG. He read out his comments which would be the basis of his reply. Two specific items were requetsed to be put on the agenda for a vote: Does the PC wish to participate in the Joint Working Group? It was agreed that, although not considered option, it was necessary to take part to keep things moving. Carried 3 for, Cllr Pullen against. Does the PC wish to have a liaison representative on the CLPG. Because of the obvious ill-feeling the Clerk has volunyeered to be the observer in accordance with his terms of employment. He will act in accordance with decisions made by the PC and br responsible for carrying back any enquiries from the Group.. Carried. 6. CLPG/PC Joint Working Group meetings. It was propsewd by Cllr Stubbings that in order to facilitate the work of the Joint Working Group the PC would offer, in the first instance, to pay the rental of the Village Hall so that the first few meetings could be held there. Carried 7. Co-option. There has been no interest shown. The members of the Council will have to consider likely new members. 8. Commumique, The contents of the report were agreed. Chairman will prepare it. 9Parish Matters. a. Grass cutting at Redhills is still not considered satisfactory, Clerk is to write to the Contractor. b. Rubble at Redhills Playing Field. It was felt that the removal of this eyesore would be very expensive. Cllr Bourton and the Clerk will investigate other ways of improving the area. c. Dogs Mess. Still very much a problem at Thornhill. Item in the next report for the 'News'. ParishCouncilEditorAccount Mon, 14 Jul 2014 14:21:00 GMT f1397696-738c-4295-afcd-943feb885714:100 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/101/DRAFT-MINUTES-OF-THE-MEETING-HELD-ON-9TH-JUNE-2014#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=101 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=101&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/101/DRAFT-MINUTES-OF-THE-MEETING-HELD-ON-9TH-JUNE-2014 DRAFT MINUTES OF THE MEETING HELD ON 9TH JUNE 2014   Present: Cllr S. Hinson, Chairman. Cllrs R. Bourton, Mrs J. Newman, Mrs D. Ponting, J. Pullen and Mrs V. Stubbings. There were no Declarations of Interest. Apologies were received from the Clerk, absent due to illness. Notes for the meeting were taken by the Chairman. Cllr Groom, W.C. updated the meeting on recent roads progress. The meeting was formally opened at 18.49 hrs. 1. The minutes of the meeting held on 12th May 2014 were signed as being a true record. 2. Finance a. It was noted that the external audit had been completed. b. It was noted that the rebate of VAT (166.78) had been received. 3. Election.  Wilts Council had notified the PC that, as no request had been received for an election for the Parish Council vacancy, he PC is to co-opt a new member. This will be an agenda item for the next meeting. 4. Reports a, Neighbourhood Plan. \there will be a meeting of NEW-V on 11th June 2014 b. Options List. CLPG is working on the options list. leading to SWOT analysis, with assistance available from Common Places. c. CLPG. The next meeting of he CLPG will be on 26th June. 5. Parish Matters a. Redhills. Grass cutting. The grass is now too long to allow children to play. The contractor is to be contacted. b. Redhills. Dumped rubbish, including rubble is to be removed. c. Neighbourhood Policing. The Chairman invited the Community Police Officer to address the meeting on recent distraction burglaries, probaably caused by door to door hawkers in the Village. d. Verge clearing by Balfour Beaty; intermittent, untidy And misguided. and visibility dislays at rroad junctions have not been done.  ParishCouncilEditorAccount Mon, 09 Jun 2014 14:22:00 GMT f1397696-738c-4295-afcd-943feb885714:101 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/102/MINUTES-OF-THE-MEETING-HELD-ON-7th-APRIL-2014#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=102 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=102&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/102/MINUTES-OF-THE-MEETING-HELD-ON-7th-APRIL-2014 MINUTES OF THE MEETING HELD ON 7th APRIL 2014 Present: Cllr S. Hinson, Chairman, Cllrs R. Bourton, Mrs D. Ponting, J. Pullen, & Mrs V. Stubbings. Also present: 2 members of the public. Cllr Mrs M. Groom attended for a short time. Apologies were received from Cllr N. Crocker, and Cllr Mrs J. Newman. 1. The minutes of the meeting held on 10th March 2014 were signed as being a true record. 2. The Chairman announced the resignation of Cllr N. Crocker, MBE. Clerk is to notify Wilts Council to commence the procedure to elect a replacement. Cllr Pullen wished to place on record the good work done by Cllr Crocker over many years. Chairman 3. Planning. a. 14/02194/OUT. No objections received. Wilts Council informed b. 14/02195/FUL. No objections received. Wilts Council informed. 4. Finance. a. It was agreed to approach Mrs K. Orton to carry out the internal audit. Clerk b. The annual accounts were presented for consideration and approval at the next meeting.. c. It was noted that two cheques had been raised HMRC. £47.60. PAYE R,J. Davey £225.95 Salary and expenses Jan-Mar d. It was agreed to continue membership of WALC, and a cheque for £207.66 waqs raised. 5. Reports. a. Neighbourhood Planning. The process had stalled at the moment. It had been hoped that Cllr R. Thomas, Chairman on NEW-V S.G. would arbitrate between the PC and CLPG to determine the way forward, but this has not yet happened. Clerk is the contact for a meeting. Clerk b. Area Board and CATG. Nothing to report. 6. Road Safety Measures. The report from Steve Hinds, Wilts Council, was discussed. There are two measures directly affecting road safety: a. Removal of white lines, marking road edges with white lines and red-coloured gateway surfacing at the southern end of the Village, at a cost of around £5500, or b.Removal of white lines with marking of road edges at a cost of around £2500 c. The building of a footpath to the north of Pye Lane junction at a cost of £5000. It was agreed that the red markings were not essential, and could be dispensed with, but consideration could be given to up to 4 more speed limit signs at a cost of £200 each. The building of the footpath, although desirable, could be listed as a second phase. In view of the cost, and the possibility that CATG might require financial from the PC of %20, it was proposed by Cllr Stubbings, seconded by Cllr Ponting, that the PC should increase its contribution from up to £750 to up to £1000, if it is necessary to do so. Agreed. At 18.35 hrs the Chairman closed the meeting to enable Cllr Groom to update the PC. The meeting re-opened at 18.50hrs, 7. Communique. The content of the next report was agreed. In the absence of Cllr Newman, Cllr Hinson will complete it. 8. Parish Matters. a. Rayners Yard. The nuisance is continuing. An amateur attempt to dig a ditch had made the flooding problem worse, and the unpleasant chemical small is now very strong, and most unpleasant. Despite an email from Environmental Health that the situation would be monitored, obviously more stringent measures are required. Cllr Pullen will pursue. b. It was noted that Wilts Council is to close all mini recycling sites as an economy measure; this will include the one at the school. The PC expressed its disapproval at this action. c. The building of a large summer house in a garden has been reported to the PC. Advice is to be sought on the regulations covering this type of structure. d. It was suggested that the S106 funds available to the PC for Village amenities might be used as a basis for a contribution to road safet works. Clerk will investigate. Signed. R.J.Davey, Clerk to the Council ParishCouncilEditorAccount Mon, 07 Apr 2014 14:23:00 GMT f1397696-738c-4295-afcd-943feb885714:102 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/103/DRAFT-MINUTES-OF-THE-MEETING-HELD-ON-10th-MARCH-2014#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=103 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=103&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/103/DRAFT-MINUTES-OF-THE-MEETING-HELD-ON-10th-MARCH-2014 DRAFT MINUTES OF THE MEETING HELD ON 10th MARCH 2014 Present: Cllr S. Hinson, Chairman, Cllrs R. Bourton, N. Crocker, Mrs J. Newman, J. Pullen & Mrs V. Stubbings. Cllr Mrs M. Groom also attended One member of the public. Apologies were received from Cllr Mrs D. Ponting. 1. The minutes of the meeting held on 10th February 2014 were signed as being a true record. 2. Planning a. 14/01108/FUL. Barnhill Farm House. Two storey side extension and single storey rear extension. No objection b. 14/01229/FUL. Farmarsh House, Cotmarsh. Garage with hobbies room over. No objections. Further applications were received too late for the agenda; they will be circulated. c. 14/02194/OUT. Land at 67 Chapel Lane. Outline planning for erection of a dwelling. d. 14/01229/FUL. The Stables, Broad Town Road. New stable block for 8 stables, Tack Room and Rest Room. (Re-submission of 13/03547/FUL) Finance. Cler noted end of year bank balances as: Business £5.00 Instant Access £4267 At 19.05hrs the Chairman closed the meeting to allow Cllr Groom to update the PC, and as her comments had a diect effect on the next item, it remained closed for the first part of the next item to enable a fuller discussion. 4. Reports Neighbourhood Planning. Two items were before the PC, and were discussed in open forum. a. To decide whether or not to withdraw from NEW-V, or remain with qualifications. b. The responsibility for the completion of the SWOT analysis. At 19.20hrs the Chairman re-opened the meeting to enble the PC to decide on the preferred course of action, and hold a vote.a. It was felt that the PC should remain fully engaged for the time being, with the option that withdrawal at a later date was always possible. Further, funding of any future project would be out of reach of the PC without a considerable increase in the precept. Cllr Stubbings preposed that the PC remain fully engaged for the time being. Passed by a majority vte of five for and one abstention. b. In the event that the CPLG decide to withdraw from NEW-V, the responsibility for completing the SWOT analysis would probably devolve to the PC. However, as there are several problems with this further information and guidance would be sought.There were no other reports to discuss 5. Road Safety Measures. Cllr Stubbings brieled on the meeting held with Steve Hinds, Wilts Council, to plan future measures to decrease speeding through the Village. The most cost effective method would appear to be the removal of cente-lines on the C415, to mark the road edges with white lines to accentuate the narrowness of the road, and to improve the visibility of the road sidns. His actual estimate is not to hand, but his initial thoughts on cost would be between £4000 to £5000. The funding would be awarded by the Community Area Transport Group, with a contribution from the PC. To this end it was proposed by Cllr Stubbings that a sum of up to £750 be set aside for the project in the event that the CATG would need this assurance before the next PC meeting. Passed unanimously. Mr Hinds will also  check that the frequency of all speed limit signs is in accordance with the regulations. This shouil;d come as a cost to the PC. The completion on the footpath from opposite the Village Hall to Broad Town Farmhouse was also covered as it has road safety implications. This will depend on land ownership and cost. 6. Date of Next Meeting The planned date of the next meeting, 14th April 2014, conflicts with another important meeting. To enable PC representatives to attend it was propoised that the meeting be brought forward to 7th April. This was agreed. It was also agreed that,. as there is a previous booking, the meeting will start at 18.00 hrs. 7. Communique. The contents of the next was agreed. 8. Parish Matters. a. Road Signs put in place for the recent road works were a shambles, and caused great confusion. Several complaints to Wilts Couhcil have resulted in a very apologetic email from the Chief Engineer accepting that it was poorly done by the contractor. In view of this the PC decided not to pursue the matter. b. In view of the recent road re-surfacing on Broad Town Hill and the likelihood that the cracking will re-appear before long. Cllr Bourton suggested that the PC request that a weight limit be placed on through traffic. Clerk will make this an issue with the Area Board.                                                                                                                                    Clerk c. c. Many road signs in the Village are broken, missing and some in a very poor state.                        Clerk d. Dog Fouling. It was brought to the attention of the PC that dog faeces can lead to a severe condition that can cause abortions in cattle. It is important that owners clean up after their dogs in fields as well as on the road. To be included in the next Communique. e. The state of the C119 through Thronhill. This has been reported by several people, paticularly as thew hamlet will be iosolted if the potholes get much worse, It is understood that the roas engineers will be inspecting 'soon'. f. The Clerk suggested that, with his advancing years, thought should be given to an understudy! The meeting closed at 20.00hrs ParishCouncilEditorAccount Mon, 10 Mar 2014 15:30:00 GMT f1397696-738c-4295-afcd-943feb885714:103 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/104/DRAFT-MINUTES-OF-THE-MEETING-HELD-ON-10th-FEBRUARY-2014#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=104 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=104&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/104/DRAFT-MINUTES-OF-THE-MEETING-HELD-ON-10th-FEBRUARY-2014 DRAFT MINUTES OF THE MEETING HELD ON 10th FEBRUARY 2014 Present: Cllr S. Hinson, Chairman Cllrs R. Bourton, N. Crocker, Mrs J. Newman, Mrs D. Ponting, J. Pullen & Mrs V. Stubbings One member of the public Cllr Groom also attended. 1. The minutes of the meeting held on 13th January 2014 were signed as being a true record. 2. Planning. 13/07071/FUL. Solar Farm at Goldborough Farm. It was proposed that provided the area was properly screened the Council raises no objectiopn. Agreed. Clerk 3. Finance. a. The Clerk noted that the precept of £3525 had been requested. b. Bank Balances: Business £263.53 Instant Access £4317.96 4. Reports. a. Neighbourhood Planning. A meeting is to be held on Wed 12th February 2014. The input required from this Village is complete. b. Area Board & Community Area Transport Group. Awaiting the outcome of the review. c. Community Speedwatch. In a lull at the moment; the frustration of being asked to rteduce the feed of information, and lack of volunteers, is taking its toll. Tye Chairman invited Cllr Groom to update the meeting. 5. Insurance. The Clerk reported on the briefing he had attended on Council insurance. One of the points was the use of volunteers carrying out work in the Parish. It is clear that, unless the volunteer is 'properly' trained in the use of his eqipment, is correctly kitted out and a risk assessment has been completed, it is most likely that any claim for injury would not be supported by the insurance industry. This does not prevent people from carrying out tasks on their own initiative. Clerk to action 6. Grass Cutting Contract. It was agreed that a letter to A&W Services is to be sent, containing the following: a. One year rolling contract b. That the cutting schedule will be as in the quotation c. that the Council has sight of the insurance 7. Communique. The items for the 'News' were approved. 8. Parish Matters. a. Road Closures C119 closed at Whiteways due to road subsidence. (badgers) C415 Closed for re-surfacing. b. The Council was updated on the land-slips in the Village. c. A complaint has been received about the obstruction to the view from a car looking south exiting Pye Lane. Clerk is to reply to the complainant and follow up. d. Raised ironwork on the C415 shoud be corrected by the planned road-works. The meeting closed at 19.50 (signed) R.J.Davey. Clerk to the Council ParishCouncilEditorAccount Mon, 10 Feb 2014 15:31:00 GMT f1397696-738c-4295-afcd-943feb885714:104 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/105/DRAFT-MINUTES-OF-THE-MEETING-HELD-ON-13th-JANUARY-2014#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=105 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=105&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/105/DRAFT-MINUTES-OF-THE-MEETING-HELD-ON-13th-JANUARY-2014 DRAFT MINUTES OF THE MEETING HELD ON 13th JANUARY 2014 Present: Cllr S. Hinson, Chairman, Cllrs R. Bourton, N. Crocker, Mrs J. Newman, Mrs D. Ponting, J. Pullen and Mrs V. Stubbings. One member of the public There were no Declarations of Interest. 1. The minutes of the meeting held on 9th December 2013 were signed as being a true record. 2. Planning. 13/066134. 66 Chapel Lane. Demolish garage and erect ancillary accomodation. The Council had two concerns: a. That it is a separate dwelling, despite being noted as ancillary, and a condition should be placed on it to ensure that it remains so and does not become a separate dwelling.s an obstruction b. The house is on a narrow lane, and parking on the street causes an obsruction. There must be adequate parking on site. Clerk to pass comments to Wilts Council. 3. Finance. a. Clerk noted that two cheques had been raised; R.J.Davey.  Salary and expenses Oct-Dec - £254.31 HMRC. PAYE.  £54.60 b. Funds now remaining: Business Acct.  £263.45 Instant Access. £4319.67 c. The Clerk proposed that, as the budget for 2014/15 would contain some increases the precept for 2014/15 should be set at £3525, an increase of £75 over the present year, well within the rate of inflation. Agreed unanimously. d. Clerk noted that he had receiced another invoice from Sodexo. He has reminded them that they have cancelled the contract. 4. Grass Cutting Contract. Despite putting out feelers to all local parishes, the Clerk had received only one quotation, and although higher than the previous company had charged, the quote included items that the previous company did not carry out. It was noted that Mr C. Bailey had done a good job in keeping the play area very neat and tidy for many years, and the Council were reluctant to dispense with his services, byt in view of the fact that the new contract will include cutting around the area, it felt bound to do so. The Council wish to place on record their appreciation. Clerk will writs to Mr Bailey, thanking him for his past work, to ask that he conmtinues with his other work on the verges, and that he keeps an eye on the area to ensure that it is kept tidy. Proposed by Cllr Stubbings, seconded by Cllr Bourton, that the quotation from A.W.Services of £1040 pa be accepted. Carried by a majority.5. Reports. a. Neighbourhood Planning. There is a workshop in February in Trowbridge. Cllr Stubbings has asked that two places be reserved. b. With regard to the Neighbourhood Plan, it would appear that future action will depend on the report, soon to be published. c. Area Board  & CATG. Dog fouling group will meet in February to finalise the report to be submitted to the Area Board. 6. Communique. The contents of the next report was agreed. 7. Donations. The frequent requests for donations to various charities was becoming a burden which the Council were unable to budget for. It was agreed that only those organisations local to the Parish should, in principle, be supported. 8. Parish Matters. a. Dog fouling is still a problem b. An application for the solar farm at Goldborough Farm is in the pipeline, but details are not yet to hand. ParishCouncilEditorAccount Mon, 13 Jan 2014 15:32:00 GMT f1397696-738c-4295-afcd-943feb885714:105 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/106/DRAFT-MINUTES-OF-THE-MEETING-HELD-ON-9th-DECEMBER-2013#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=106 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=106&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/106/DRAFT-MINUTES-OF-THE-MEETING-HELD-ON-9th-DECEMBER-2013 DRAFT MINUTES OF THE MEETING HELD ON 9th DECEMBER 2013 Present. Cllr S. Hinson, Chairman,  Cllrs R. Bourton, N. Crocker, Mrs J. Newman, J. Pullen and Mrs V. Stubbings. Also present, two members of the public. ApOlogies were received from Cllr Mrs D. Ponting. Declarations of Interest. Cllr Stubbings declared an interest in item 3a as Secretary to the VHMC, and item 3b as Secretary to the PCC. Cllr Crocker declared an item 3a as Chairman of the VHMC. 1. The minutes of the meeting held on 10th November 2013 were signed as being a true record. 2. Planning The result of the following applications was noted: a. 03547. The Stables, Broad Town Rd. New stable block. Refused b. 05032. Springfield Villa, Pye Lane. Extension. Approved with conditions c. 04839. 5 Ham Cottages. Reduce height of garage. Approved with conditions. 3. Finance. a. A donation of £450 to the Village Hall Management Committee was approved. b. It was proposed by Cllr Bourton that the donation to Christ Church to help cover the cost of the 'News' be increased to £200. Approved. A cheque was raised. c. It was agreed that the Clerk's annual subscription of £48 to the Society of Local Council Clerks would be paid by the Council. A cheque was raised. d. Clerk noted that the problem with Sodexo had been resolved. He has received a credit note. This amount would be subtracted from the original invoice. A cheque for £226,80 was raised.  e. Clerk produced a copy of the income and expenditure ledgers, with estimated totals for 2013/2014.  This will be used as a basis for the setting of the precept for 2014/2015 at the next meeting. f. Good Neighbourhood Scheme Coordinator. The Council had not budgeted for a donation and it was agreed not to contribute this year. 4. Reports  a. Neighbouhood Planning. Next meeting is on Wednesday 11 Dec 13, at which it is hoped that some firm direction for the future will be agreed. b. Area Board and Community Transport Group. It is accepted that the flawed data produced during the 'C' roads review will need to be redone before a final report can be preoduced. However, the Council expressed great disappointment at the lack of progress by the Area Board and CATG with regard to the recommendation that the speed limits on the C415 through the Village should be implemented. This issue was raised as far back as 2009, but there appears to have been very little progress since then, other than talk. A letter to Wilts Council is required. Clerk c/ Community Led Planning Group. The Options list has been submitted. d. Community Speedwatch. All quiet, but there is a lack of volunteers. The Chairman closed the meeting at 18.50 hrs to allow Cllr Groom to brief the meeting on the latest from County. The meeting re-opened at 19.00hrs. 6. Parish Plan It was agreed that all required actions have been completed to date. 7.Communique  Contents agreed 8. Parish Matters a. Dog fouling at Thornhill. Several complaints. Dog owners are allowing their dogs to foul the verges without clearing up the mess, so that anyone standing to one side to allow traffic to pass is finding it difficult to avoid. Owners should be aware that there are penalties for allowing dog fouling. Clerk to action b. Rayners. There is still a problem with run-off of water from the site onto the road. Clerk The meeting closed at 19.35 hrs. ParishCouncilEditorAccount Mon, 09 Dec 2013 15:32:00 GMT f1397696-738c-4295-afcd-943feb885714:106 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/107/MINUTES-OF-THE-MEETING-HELD-ON-11th-NOVEMBER-2013#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=107 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=107&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/107/MINUTES-OF-THE-MEETING-HELD-ON-11th-NOVEMBER-2013 MINUTES OF THE MEETING HELD ON 11th NOVEMBER 2013 Present; Cllr S. Hinson, Chairman                                 Cllrs R. Bourton. N. Crocker, Mrs J. Newman, Mrs D. Ponting and Mrs V. Stubbings 8 members of the public. The meeting opened at 18.30 Apologies were received from Cllr J. Pullen and Mrs M. Groom, Wilts Council. 1. The minutes of the meeting held on 14th October 2013 were signed as being a true record. 2. Planning                 a. 04839/FUL. 5 Ham Cottages. Concern was expressed at the wording of the application in that 'reduce the size of the garage and annex' does not explain how. Further, the original application states that 'the extension and garage are for family members only' Will this be a condition? Reply to Wilts Council with these concerns. Action : Clerk                 b. 05032/FUL. Springfiels Villa. No objections received. Support.                                                                                                   Action : Clerk              c. 05336/FUL. The Studio, Broad Town Rd. No objections received. Support.                                                                                                                                        Action : Clerk 3. Finance                 a. Sodexho. An outstanding invoice from Sodexho, which the Clerk has queried, is still the subject of  frequent 'reminders' from the company. The Clerk has written to the Credit Controller asking that this be resolved, as the invoice is wrong in that the Council has been charged for 8 months, when Sodexho cancelled the contract after 7 months He is now awaiting an update from the company.                                                                                                                         Action : Clerk                   b. A cheque for £16.50 in payment of the rental for the Village hall was raised. 4. Reports                 a. Neighbourhood Planning. The Options paper is being discussed by the Community Led Planning Group.                 b. Area Board. Next meeting 27th November 2013 in Cricklade.                 c. Community Area Transport Group. Next meeting 21 November 2013. The reply to the 'C' and Unclassified Road Review has been submitted to them. 5. Mail An email from Hannick Homes concerning possible development in the Village has been forwarded, as requested, to all Councillors, Community led Planning Group, Cllr Mrs Groom and Mark Goodman of Common Places by the Clerk. It was agreed that this should properly be considered by the neighbourhood plan options group in the first instance. 6. Communique. Contents agreed. 7. Parish Plan It is considered that the Parish Plan should be reviewed to ensure that all necessary actions have been covered. This will be an agenda item at the next meeting. 8. Parish Matters                 a. Vandalism. It has been reported to the Clerk that a stile on a footpath in the south has been vandalised. The police are aware.                 b. Clerk was requested to look into the application for the garage being built at 13 Broad Town Road. Action : Clerk                 c. Sign at Bushton turn had been knocked down. It will be reported to CLARENCE.                 d. The system of advising ' Lengthsmen' of road work required in the Village is no longer in used, but since the introduction of the new system little work appears to have been done, and the grips through Thornhill have not been cleared, leading to flooding. Action : Clerk                e. The Chairman considered that a brief outline of the Standing Orders followed by the Parish Council should be put on the   website in order to help Villagers understand the system the PC has to follow. Clerk will produce a suitably abbreviated version. Action : Clerk ParishCouncilEditorAccount Mon, 11 Nov 2013 15:33:00 GMT f1397696-738c-4295-afcd-943feb885714:107 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/108/MINUTES-OF-THE-MEETING-HELD-ON-14th-OCTOBER-2013#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=108 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=108&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/108/MINUTES-OF-THE-MEETING-HELD-ON-14th-OCTOBER-2013 MINUTES OF THE MEETING HELD ON 14th OCTOBER 2013 Present: Cllr S. Hinson, Chairman Cllrs R. Bourton, N. Crocker, Mrs J. Newman, Mrs D.Ponting and Mrs V. Stubbings. Also present: 3 members of the public Apologies were received from Cllr J. Pullen There were no Declarations of Interest 1. The minutes of the meeting held on 9th September 2013 were signed as being a true record' 2. Planning a. 13 Broad Town Rd. Two Holiday Units. Comments received about conditions of use passed to Wilts Council b. Manor Farm. Replacement Storage Barn. No objections received. c. The Stables, Broad Town Rd. New Stable Block with Offices etc. No objections received. d. Manor Farm. Canter Track. No objections received. 3. Finance. a. Clerk advised that a cheque for £235.20, Clerk's salary and expenses July-Sept, had been raised. b. Clerk advised that a cheque for £50, payable to HMRC for PAYE, had been raised. c. A cheque for £302.40 payable to Sodexho for grass cutting at Redhills was raised. ( Note. Since the meeting Clerk had been concerned that the accounting by Sodexho was in error, and has contacted the Accounts Dept for clarification and correction). d. A cheque for £78 payable to Playsafety Ltd, for playground inspection, was raised. e. A cheque for £185 payable to Mr C. Bailey, for grass cutting, was raised. f. It was agreed that the sum of £16.50 for rental of the Village Hall, and £17.50 for fliers for the Neighbourhood Pl;an public consultation were legitimate expenses. The fliers have been paid for from Petty Cash, and the rental will be paid on presentation of the invoice. Clerk The Chairman closed the meeting at 18.45 to allow Cllr Groom to update the Council on the latest from Wilts Council. The meeting re-opened at 19.00 hrs. 4. Reports a. Neighbourhood Planning. A report on the recent public consultation is in the process of being written. It was agreed that a wash-up meeting will be held at 18.30 hrs on Thursday, 17th October 2013. b. Area Board. A questionnaire concerning dog fouling has been put on the website. c. CATG. An answer to the 'C' class road review, as prepared by Cllr Stubbings, was considered, with comments from the representative of the Community Speedwatch Goup. In essence it was agreed to request that the speed limits on the main road through the Village (C415) should be 50 mph from Lanes Farm to the approach to the Cotmarsh turn, 40 mph from there to Broadacres and 30 mph from there to the southern village boundary. The Chairman agreed to edit the report and submit it, with the recommendations from the Speedwatch group. 5. Communique. Contents agreed. Chairman agreed to write and submit. Chairman 6. Grass Cutting, Redhills. Clerk reported that Sodexho had exercised their right to to terminate the gcontract for cutting the Redhills playing field by giving one months notice. The contract will cease on 31st October 2013. Clerk will obtain quotes for replacement. 7. Parish Matters. a. An annual review of the Parish Plan is due. It will be an agenda item at the next meeting. b. Playing area. Funding is available for equipment for the playing area, but despite many requests, nobody in the Village is prepared to form a small group to take on the job of modernising the area. Clerk will pursue.. Clerk c. Clerk noted that Broad Town Cars have, once again, agreed to fund the Village Information Leaflet, subject to an estimate of cost. Clerk The meeting closed at 19.55 hrs. ParishCouncilEditorAccount Mon, 14 Oct 2013 14:33:00 GMT f1397696-738c-4295-afcd-943feb885714:108 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/109/DRAFT-MINUTES-OF-THE-MEETING-HELD-ON-9th-SEPTEMBER-2013#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=109 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=109&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/109/DRAFT-MINUTES-OF-THE-MEETING-HELD-ON-9th-SEPTEMBER-2013 DRAFT MINUTES OF THE MEETING HELD ON 9th SEPTEMBER 2013 Present: Cllr S. Hinson, Chairman.  Cllrs N. Crocker, Mrs J. Newman, J. Pullen, and Mrs V. Stubbings. Also present: Cllr Mrs M. Groom, Wilts Council. Apologies were received from Cllrs Mrs D. Ponting and R. Bourton. There were no Declarations of Interest.  Mrs Ellen Backer, Community Good Neighbourhood Scheme, updated the Council on their work. Two members of the staff of Good Energy, Felicity Sargeant and Stuart Renwick, gave a presentation to the Council on the proposal to build a solar panel installation at Goldborough Farm. They will hold a public presentation on 2nd October 2013, and will deliver fliers around the Village giving details. Cllr Groom updated the Council on recent developments at Count. 1. The minutes of the meeting held on 12th August 2013 were signed as being a true record. 2. Planning. 02899/FUL, 13 Broad Town Rd, and 03452/FUL, Manor Farm were received after the agenda was written wouldl be circulated and details placed on the Notice Board. 3. Finance. Clerk reported present bank balances Business - £586 Instant Access - £5969 4. Reports. a. Nieghbourhood Planning. An informal meeting with the CLPG, and a representative of Common Places was to be held after the PC meeting. b. Area Board. Nothing to report. c. CATG. Nothing to report. d. CLPG. See 'a' above. e. Community Speedwatch. Report circulated. 5. Church Festival. To be decided. 6. Communique, Contents agreed. 7. 'Surgery'. Chairman Cllr Stuart Hinson and Mrs Jenny Newman will attend the surgery at the Social Club on 20th September 2013. 8. Original Parish Boundary Map. It was agreed that the map, in a secure box, should be hung in the Committee Room in the Village Hall provided that details of the insurance cover were confirmed. 9. Parish Matters a. Parking at the school. This appears to be an ongoing problem, but the Council and Police are not able to take any further action.; it is up to the school. Clerk b. There is a hole in the road at Whiteways. Badgers again. Clerk (signed) R.J.Davey Clerk to the Council ParishCouncilEditorAccount Mon, 09 Sep 2013 14:34:00 GMT f1397696-738c-4295-afcd-943feb885714:109 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/110/DRAFT-MINUTES-OF-THE-MEETING-HELD-ON-12th-AUGUST-2013#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=110 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=110&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/110/DRAFT-MINUTES-OF-THE-MEETING-HELD-ON-12th-AUGUST-2013 DRAFT MINUTES OF THE MEETING HELD ON 12th AUGUST 2013 Present. Cllr S. Hinson, Chairman Cllrs R. Bourton,, Mrs J. Newman, J. Pullen and Mrs V. Stubbings. Also present: One member of the public, and two representatives of 'openreach' Apologies were received from Cllrs Mrs D. Ponting and N. Crocker There were no Declarations of Interest 1. The minutes of the meeting held on 8th July 2013 were signed as being as being a true record. 2. Superfast Broadband. There is the possibility of ther Village having superfast broadband, and the Chairman invited the representatives of 'openreach' to brief the Council. The Council agreed that it is needed in this Village and should go ahead. The only issue is the siting of the cabinet containing the necessary equipment; it must be as close to the present cabinet on the edge of the Village Hall car park as possible to allow for maximum coverage. As the cabinet will be on land governed by the Village Hall Management Committee it was agreed that 'openreach' should make a formal approach to the Committee and the final decision on the positioning of the cabinet decided without further recourse to the PC. 3. Planning. 13/02161/FUL.The Cow Byre, Broad Town Road. This appears to be a tidying up of a previously approvd plan. No objections. 4. Finance a. The completion of the annual audit was noted. b. It was agreed to pay the increase in salary as recommended by NALC on 22nd July 2013, backdated to April 2013. 5. Reports a. Neighbourhood Planning.  i. Parish Plan raw data. Clerk is to send raw data to Common Places. ii. On-line survey. It was agreed to give one more burst of publicity to encourage residents to complete the on-line survey before the deadline of 30th September. iii. It was agreed to set up a meeting with CLPG to establish a plan for the way ahead. Chairman will organise. b. Transport Group. Road review completed. c. Community Speedwatch. Representative of the team was invited to comment on the latest position with regard to the lack of processing time of the police. This matter has been addressed by the employment of more staff by the police. 6. Communique. The content of the next report was agreed. 7. Surgeries. It was agreed that the next two 'surgeries' will be held at the social club on 20th September and 22nd November 2013. Clerk will let the committee know. 8. Letters. a. Wilts Council decision on 20mph speed limits does not attect the Village. b. Emergency Planning. The Clerk is to approach  the area representative on producing a suitable plan for Broad Town. c. C/Unclassified Road Review. The only item of note was the recommendation of the reduction of the 40mph speed limit to 30mph at the northern end of the Village, but the PC was not happy with the recommendation that the C415 remains at the national speed limit from Lanes Farm to Broadacres. Thought should be given to consult with those living along the road to seek their views. 9. Parish Matters. The production of a new issue of the Village Information Leaflet was approved. Clerk will arrange. The meeting closed at 19.55hrs/ ParishCouncilEditorAccount Mon, 12 Aug 2013 14:35:00 GMT f1397696-738c-4295-afcd-943feb885714:110 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/111/DRAFT-MINUTES-OF-THE-MEETING-HELD-ON-8th-JULY-2013#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=111 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=111&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/111/DRAFT-MINUTES-OF-THE-MEETING-HELD-ON-8th-JULY-2013 DRAFT MINUTES OF THE MEETING HELD ON 8th JULY 2013 Present:: Cllr S. Hinson, Chairman Cllrs R. Bourton, J. Pullen and Mrs V. Stubbings One member of the public. Apologies were received from Cllrs Mrs D. Ponting, Mrs J. Newman, N. Crocker and District Councillor Mrs M. Groom. Declarations of Interest. Cllr Hinson declared an interest in item 2d as the applicant. 1. The minutes of the meeting held on 10th June 2013 were signed as being a true record. 2. Planning The following results were noted. a. 12/01352/FUL. 36 Broad Town Road. Erection of semi-detached dwellings. Refused. b. 13/01622/AGN. Manor Farm. No further details required. The following applications were considered. c. 13/01484/FUL. Barnhill Farmhouse. Extension to annex and new garage. No objections. d. 64 Hillview. Rear extension. No objections. e. 13/01740/FUL. Replace existing animal shelter with storage facilities. No objections. 3. Finance To note following accounts paid: a. Clerk's salary and expenses. £235.20 b. HMRC. PAYE £  50.00 c. Sodexho £302.40 4. Reports a. Neighbourhood Plans. It was agreed that more publicity be given to the survey;at present Broad Town is lagging behind. However, leaflets and reminders have been put in the childrens' bags at school, so the uptake might improve. b. Lyneham Steering Group Meeting. Report noted. c. CATG. The result of the 'C' and Unclassified Road Survey is still awaited. d. CLP. . A report from the Group has been sent to Common Places, and a further consultation meeting is envisaged. e. Community Speedwatch. Action has been taken by the Police to improve the processing of data. It was noted that a report by the Team that speeding by some known vehicles is still happening. 5. Communications. The content of the next report was agreed. 6. Parish Matters.. a. It was noted that the plan to build a wind turbine has been dropped. b. The first 'surgery' will be held at the Social Club on Friday 12th July 2013 from 20.00 to 21.00 hrs. c. Grass cutting at Redhills. The original method of cutting by Sodexho seems to have changed. The Clerk will make enquiries. d. An invitation has been received from the PCC for the Parish Council to take part in the window dressing at the Church in October. It was agreed to take part. e. It was noted that the issue of parking at the Schoo,l raised with the Area Board, has been closed. The Headteacher will be preparing a report on which remedial action can be based. 7. Standing Orders. Paragraph 1 of Broad Town Parish Council Standing Orders is to be amended to read: " Meetings of the Council shall be held at 18.30 hrs unless the Council decide otherwise". The meeting closed at 19.10 hrs.  (signed) R.J.Davey. Clerk to the Council ParishCouncilEditorAccount Mon, 08 Jul 2013 14:36:00 GMT f1397696-738c-4295-afcd-943feb885714:111 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/112/MINUTES-OF-THE-MEETING-HELD-ON-10th-JUNE-2013#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=112 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=112&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/112/MINUTES-OF-THE-MEETING-HELD-ON-10th-JUNE-2013 MINUTES OF THE MEETING HELD ON 10th JUNE 2013 Present: Cllr S. Hinson, Chairman Cllrs R. Bourton, N. Crocker, Mrs J. Newman, Mrs D. Ponting, J. Pullen and Mrs V. Stubbings. Also present: Cllr M. Groom and 9 members of the public. The meeting opened at 18.30 hrs. 1. The minutes of the meeting held on 13th May 2013 were signed as being a true record. 2. Parking at the School. Emails from concerned mothers, received by the Clerk, about safety aspects of poor parking at the school were discussed with the mothers at pre-meeting questions. It was agreed that parking on the bend, on both sides of the road, and parking both sides of the bollards preventing a clear view of children crossing the road posed a safety issue. It was agreed that the Clerk would pas the emails to County and the local police requesting that a plan be produced to ease the situation. Clerk will also bring it to the attention of the Area Board as an issue. 3. Finance. Clerk noted that the VAT rebate had been received from HMRC. 4. Reports. a. Neighbourhood Planning. The NEW-V website is now up and running. A flier to be given to children at the school inviting parents to participate in the consultation on the website was approved. It was noted that a press release had not been included in the 'News'. b. Area Board. Next meeting 24th July c. Community Area Transport Group. Next meeting 4th July. Clerk will attend if PC rep is unable. d. Community Led Planning Group. Next meeting 5th July e. Community Speedwatch. It was noted that the police were having difficulty processing the wealth of information submitted by the many speedwatch groups operating in Wiltshire, but that we had been fortunate in support that had been received. It was also felt that speeding was increasing through the Village since the number of sessions had been reduced. f. Cllr Groom was invited to brief the Council on the latest from County. 5. Communication. The content of the 'News' report was agreed. 6. Council Meeting Times. It was proposed by Cllr Pullen that the starting time of 18.30hrs for Parish Council meetings be accepted as standard. Seconded by Cllr Newman. Agreed. Standing Orders will be amended. 7. Surgeries.It was agreed that a trial of Friday night surgeries should be introduced. At least one Councillor would be available at the Social Club every two months on Friday nights from 20.00 to 21.00 hrs to listen to, and answer questions. It would also ensure that any problems identified could be put on the aqgenda for the next Council meeting. The first surgery would be on 12th July 2013. 8. Parish Matters. a. Wind Turbine. A letter had been received from 'aardvark environmental matters' enclosing a copy of the leaflet already delivered in the Village and summarising the benefits already noted in the flier. b. Speeding through Thornhill. A resident had put this as an issue to the Area Board, and the police are aware, (signed) R.J.Davey, Clerk to the Council ParishCouncilEditorAccount Mon, 10 Jun 2013 14:38:00 GMT f1397696-738c-4295-afcd-943feb885714:112 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/113/MINUTES-OF-THE-ANNUAL-PARISH-COUNCIL-MEETING-HELD-ON-13th-MAY-2013#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=113 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=113&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/113/MINUTES-OF-THE-ANNUAL-PARISH-COUNCIL-MEETING-HELD-ON-13th-MAY-2013 MINUTES OF THE ANNUAL PARISH COUNCIL MEETING HELD ON 13th MAY 2013 Present: Cllr Mrs J. Newman, Cllrs R. Bourton, N. Crocker, S. Hinson, Mrs D. Ponting, J. Pullen and Mrs V. Stubbings Also, one member of the public. Cllr M. Groom attended for a short time. All Councillors signed the Declaration ofr Acceptance of Office. 1. Election of Chairman. It was proposed by Cllr Newman that Cllr S. Hinson be elcted Chairman. Carried unanimously. 2. Election of Vice-Chairman. Proposed by Cllr Stubbings that Cllr Newman be elected Vice-Chairman. Carried unanimously. 3. Appointment of Parish Council Representatives. a. Cllr Stubbings agreed to remain the representative on the Area Board, and Neighbourhood Planning Group. b. Cllr Hinson agreed to remain the representative on the Community Led Planning Group. 4. Councillors with Specific Responsibilities. a. Highways. Cllr Crocker agreed to continue. b. Rights of Way. Cllr Ponting. c. Playing Field. Cllr Pullen agreed to continue. 5. Standing Orders. The following addition to Standing Orders was recommended by the Clerk, and proposed by Cllr Newman. ' Electronic means of communication may be used for distributing the agenda and minutes and all communications received by the Clerk for Councillors. Councillors may use electronic means for discussion, but not for decision making; these must be made in open debate, except when held 'in camera' after a vote.' The proposal was carried. The Standing Orders were then approved. 6. Financial Regulations were approved. a. The following regular payments were approved i. Sodexho. For grass cutting at the playing field. Quarterly. ii Clerk's salary and PAYE. Quarterly. iii. Clerks allowance for heating, lighting and use of home computer. Quarterly. iv. Village Hall rental. b. The following annual payments are subject to approval: i. WALC annual membership subs ii. Council insurance. iii. Christ Church. As secretary, Cllr Stubbings did not vote. iv. Village Hall Management Committee. As secretary, Cllr Stubbings did not vote. v. White Horse Preservation Society. vi. Mr Bailey, grass cutting. 7. Clerks Contract of Employment. It was proposed by Cllr Hinson that the Clerks hours of work be increased to 10 hours per calender month. 8. Planning Policy. The policy agreed at the meeting on 12th November 2012 was re-affirmed. 9. The minutes of the meeting held on 1th April2013 were signed as being a true record. 10. Finance. a. It was proposed by Cllr Stubbings that the accounts and audit report for 2012/2013 be passed. Carried. b. It was agreed to renew the Council insurance. A cheque for £192.99 was raised. c. It was agreed to renew membership of Wilts Assn of Local Councils. A cheque for £200.96 was raised. d. It was noted that the VAT rebate from had been completed and returned to HMRC. 11. Reports a. Neighbourhood planning. There is confusion over the area designation. This will, hopefully, be resolved at the next meeting. b. CLP. It was accepted that closer links with the CLP were desirable. c. Community Speedwatch. The latest report was noted. It was agreed that this group had been successful overall, but little could be done to stop some inconsiderate drivers. 12. Parish Matters. a. Wind Turbine. Although a full planning application has not been made, and the Parish Council had not been formally approached, it had been brought to its attention that a few properties in the Village had received a flier proposing that a 77 metre high wind turbine to be built on land at Marston Farm. A communication had been received from  Area of  Outstanding Natural Beauty. After much discussion it was agreed that the Parish Council are opposed in principle to this proposal in that it is a very open position and that, being on the edge of the AONB, would be out of place. As the flier had been given little circulation in the Village, although it would be obvious from anywhere in the area, it was agreed to give it a wider circulation, and a copy placed on the notice board. b. Road Safety. An email from a resident expressing concern over speed limits at the northern end of the Village had been received by the Clerk. It will be forwarded to Wilts highways. (signed) R.J.Davey, Clerk to the Council. ParishCouncilEditorAccount Mon, 13 May 2013 14:38:00 GMT f1397696-738c-4295-afcd-943feb885714:113 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/114/MINUTES-OF-THE-ANNUAL-PARISH-MEETING-HELD-ON-8th-APRIL-2013#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=114 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=114&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/114/MINUTES-OF-THE-ANNUAL-PARISH-MEETING-HELD-ON-8th-APRIL-2013 MINUTES OF THE ANNUAL PARISH MEETING HELD ON 8th APRIL 2013 Present: Cllr Mrs J. Newman, Chairman Cllrs R. Bourton, N. Crocker, S. Hinson, J. Pullen and Mrs V. Stubbings Also present 4 members of the public, and Cllr M. Groom for the open meeting. Reports were received from:- Mrs Rosie Law. WI Mrs Lorraine Billis. Community Led Planning Group. Mr Andrew Law. Neighbourhood Watch Mr Matthew Nailon. Speedwatch, Social Club Big and Little Gig: future events. The Chairman of the PC. Annual report Cllr Hinson. Parish Council representative on the CLP Cllr Crocker. Chairman of the Village Hall Management Committee Cllr Stubbings. PCC The reports are held by the Clerk. Chairman opened the formal meeting at 20.00 hrs. Apologies were received from Cllr Mrs D. Ponting. There were no Declarations of Interest. 1. The minutes of the meeting held on 11th March 2013 were signed as being a true record. 2. Finance. a. Clerk gave a brief report on the finances. He will present the full accounts for formal approval at the next meeting. It was agreed to ask Mrs Kate Orton to carry out the internal audit again this year. b. It was noted that cheques had been raised for the Clerk's salary and expenses (Jan-Mar) "208.47 and HMRC for PAYE £43.37 c. A cheque for £192.86 was raised to pay an invoice from Sodexho for grass cutting at Redhills. 3. Reports. a. North East Wiltshire - Villages. Reports will be available on website www.new-v.co.uk b. Area Board. Next meeting 22 May 2013 c. CLP and Community Speedwatch were covered in the public meeting. 4. Parish Matters. a. Dog fouling. The Dog Warden had visited the area, and agreed there is a large problem with dog fouling. He will pursue cases where proof is given, and pointed out that, at a recent case in Trowbridge, where a person had not cleared up after their dog,, had resulted in a fine of over £950. (signed) R.J.Davey. Clerk to the Council 19 Apr 2013 ParishCouncilEditorAccount Mon, 08 Apr 2013 14:40:00 GMT f1397696-738c-4295-afcd-943feb885714:114 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/115/MINUTES-OF-THE-MEETING-HELD-ON-11th-MARCH-2013#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=115 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=115&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/115/MINUTES-OF-THE-MEETING-HELD-ON-11th-MARCH-2013 MINUTES OF THE MEETING HELD ON 11th MARCH 2013 Present: Cllr Mrs J. Newman, Chairman, Cllrs R. Bourton, N. Crocker, S. Hinson, Mrs D. Ponting and Mrs V. Stubbings. Also attending:- Cllr Gromm, PCSO A. Singfield, and thre members of the public. Apologies were received from Cllr J. Pullen There were no Declarations of Interest.. 1. The minutes of the meeting held on 11th February 2013 were signed as being a true record. 2. Planning. No new applications received. 3. Finance. A cheque for £42, payable to WALC for Clerk's course on PAYE, was raised. 4. Reports. a. Neighbourhood Planning . It was noted that the report on the Village consultation by Common Places had become immediately before the meeting. As it was 29 pages long, and covered all meetings held in the area at that time, Clerk will print off those pages relevant to Broad Town. b. North East Wiltshire - Villages. Information available on www.new-v.co.uk c. Area Board. d. Community Speedwatch. The latest report showed som progress; the number of  repeat offenders had dropped markedly. 5. Real Time PAYE Reporting. Clerk gave a brief account of the course he had attended, run by HMRC. The present system of paying the Clerk nay have to be amended; he will produce a proposed change to the Financial Regulations in time for the May meeting. 6. Local Elections. The election for County and Parish Councillors will be held on Thursday 2nd May 2013. The Clerk will put the official notification on the notice boards on 15th March 2013, as required by regulation. 7. Use of Electronic Communication. The use of electronic communications for all council business has become the norm. Consequently the Clerk considers that Standing orders should be amended to lay down restrictions on such usage by the Parish \Council. He will produce a draft of a suggested amendment to be considered at the May meeting at the annual approval of the orders. 8. Parish Matters. a. Speeding through Thornhill. The police are aware of dangerous driving through Thornhill b. Funding from 106 agreements. Clerk had asked County for guidance on the allowable uses of funding of this funding. He had received no reply. He will chase. Clerk c. Poor state of pavements. Letter to County. Clerk d. Road drains blocked. Clerk will notify Highways Clerk e. Road at Thornhill between the pumping station and Common Farm is in a dreadful state. Clerk will notify Highways. Clerk f. Original Parish map. Cllr Bourton will arrange for a wooden case to be made. (signed) R.J.Davey, Clerk to the Council ParishCouncilEditorAccount Mon, 11 Mar 2013 15:47:00 GMT f1397696-738c-4295-afcd-943feb885714:115 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/116/DRAFT-MINUTES-OF-THE-MEETING-HELD-ON-11th-FEBRUARY-2013#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=116 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=116&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/116/DRAFT-MINUTES-OF-THE-MEETING-HELD-ON-11th-FEBRUARY-2013 DRAFT MINUTES OF THE MEETING HELD ON 11th FEBRUARY 2013 Present:- Cllr Mrs J. Newman, Chairman, Cllrs R. Bourton, N. Crocker, S Hinson, Mrs D. Ponting, J. Pullen and Mrs V. Stubbings. Three members of the public. Cllr Groom attended for a short time. 1. The minutes of the meeting held on 14th January 2013 were signed as being a true record. 2. Planning a. N/13/00167. Hambrook Farm. Independent annex. No objection, but it was noted that the location plan was not indicating a Right of Way across the property. b. N/13/00218/S73A. 5 Ham Cottages. A new application for the garage annex.The Parish Council has always maintained the view that the original application gave approval for a garage, but had subsequently been built as a garage with living accommodation above, in violation of this approval. Therefore to grant approval retrospectively makes a mockery of the planning system. As the application had not been circulated to Councillors as it had not arrived in time, it would be circulated and, if on this consideration it was felt that this line of approach was not now appropriate, an extraordinary meeting would be called. 3. Finance a. The Clerk noted that the precept for 2013/14 had been accepted, and that, with a contribution from County, was 1.6% above that for 2012/13. b. A cheque for £50 was approved for Petty Cash. The meeting was closed at 19.40 hrs to allow Cllr Groom to update the Council, and re-opened at 19.45 hrs. 4. Reports a. Area Board. Minutes of the last meeting only appeared on the website on the morning of the PC meeting. They will be circulated. b. Community Led Partnership (CLP). Cllr Hinton noted that the date of the next meeting has been changed from 15th February to 22 February; he would be unable to attend. 5. Neighbourhood Planning Consultation. The attendance at the consultation meetings, some 60 people, was considered a success, but it was disappointing that there wa almost nobody from the 20 to 40 year old age group. The outcome of the report is awaited. 6. Wilts Fire Service. There are some 10 fire hydrants in the Village. To ensure that they are always available for use 'Adopt a Hydrant' is being started. The request is that if it is noticed that a hydrant is damaged or covered in vegetation etc, it be reported. See notice boards for details.         Clerk. 7. Consultation on Police and Crime p-Plan. A letter from the new Police Commissioner to consult on his plans for the future had been received. A copy will be placed on the notice board. Clerk 8. Parish Matters  a. Clerk noted that WALC were running a one day course on the new HMRC Real Time PAYE reporting system, which becomes mandatory on 5th April 2013. He requested that the cost of the course (£45 plus VAT) be borne by the PC. Approved. b. Footpaths. Clerk had been contacted by a young lady in the Village asking what progress had been made with the Footpaths Group, as she would like to be part of it. She did not have sufficient time to take on the whole task. It was suggested that an 'adopt a footpath' campaign be started, so that each individual would look after part of the network. Publicity. Clerk c. Roads. Potholes. All problems of this nature should be reported to CLARENCE (a free phone call) at which a reference number would be given so there is proof that a report has been made. d. Flooding. The area at Swindon Skips, on the Bushton Road, is becoming more of a problem. The area opposite the entrance is now used as a lay-by, giving rise to more standing water and mud on the road. Clerk will pursue the matter with Highways, with photographs. e. Dog Fouling. Becoming a problem again, particularly at Thornhill, where at least one dog owner does not clean up, leaving an unhealthy mess. Please clean up after your dogs - the penalty for not doing so is quite severe. (signed)  R.J.Davey, Clerk to the Council. ParishCouncilEditorAccount Mon, 11 Feb 2013 15:47:00 GMT f1397696-738c-4295-afcd-943feb885714:116 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/117/MINUTES-OF-THE-MEETING-HELD-ON-MONDAY-14th-JANUARY-2013#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=117 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=117&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/117/MINUTES-OF-THE-MEETING-HELD-ON-MONDAY-14th-JANUARY-2013 MINUTES OF THE MEETING HELD ON MONDAY, 14th JANUARY 2013 Present: Cllr J. Newman, Chairman Cllrs R. Bourton, S. Hinson, Mrs D. Ponting, J. Pullen and Mrs V. Stubbings Also present: 14 members of the public Cllr Groom attended for a short time. Before the meeting Mrs Ellen Blacker, the local co-ordinator of the RWB and Cricklade Rural Good Neighbours, gave a short presentation of her work. Publicity will be given to their existence and work. There were no questions from the public. Apologies were received from Cllr Crocker. Declarations of Interest. None, but the Clerk noted that all Councillors had applied for and been given, dispensation to vote on the setting of the precept for 1023/14 1. The minutes of the meeting held on 10th December 2012 were signed as being a true record. 2. Planning. a. Manor Farm. It was noted that a member of the public had written to Wilts Council, copied to the PC, that they were concerned about the flooding possibly coming from the site. A decision is awaited. The meeting closed at 19.40 to allow Cllr Groom, Wilts County Councillor, to update the PC. Road markings in the area are in need of renovation. It was agreed that Broad Town should be included in a request to Wilts Highways. The meeting re-opened at 19.45 3. Finance. a. Precept for 2013/14. At the meeting in December it was proposed by Cllr Stubbings that the precept for 2013/14 should be set at the 2012/13 level, with an increase of 2 12% over that figure to allow for inflation. This had been agreed. However, the Clerk had been notified that a re-assessment of the local government regulations meant that Councillors required dispensation ,as local residents, before they could vote. The original was once again put forward, and carried. b. The Clerk's salary and expenses for Oct-Dec were approved and a cheque for £208.47 raised. A further cheque for £43.37, payable to HMRC for PAYE was raised. c. An invoice for £192.86 from Sodexho for grass cutting at Redhills was paid. d. It was confirmed that a cheque for £185 had been paid to Mr C. Bailey for grass cutting. 4. Reports. a. Neighbourhood Planning. The arrangements for the Village consultations in February were confirmed. Clerk to publicise b. Area Board. Cllr Stubbings was not able to attend the meeting on 9th January, and the minutes were not yet to hand. c. CATG.Clerk attended the meeting on 10th January. Nothing of significance to report. d. Community Led Planning group. The group had sent s reply to the letter that was sent to all Village groups. It was agreed that  publicity was vital to the consultation, and although the main publicity was in the hands of the consultants, the PC agreed that local publicity was also vital. Clerk to action. e. Community Speedwatch. Nothing to report at this meeting. 5. Parish Matters. a. A complaint had ben received about the inappropriate use of pallets as fencing behind housing on Pye Lane, in the Area of Outstanding Natural Beauty, and the use of CCTV. The matter was being handled by Cllr Groom, who was attempting to find an amicable solution to this problem, and the PC were fully supportive of her in this endeavour. b. Cllr Bourton noted that the large drainage pipe which carries water from Chapel Lane area to an exit below Mono Farm had been cleared of debris, and the water was flowing normally. c. The area of verge opposite Swindon Recycling on the Bushton Road was being used as a parking area for the yard, causing a very muddy area which adds to the problem experienced on that road. Coupled with water flowing from the yard this leads to a very unsightly and unsafe road..Clerk will action, again. (signed) R.J.Davey, 22 Jan 13 Clerk to the Council. ParishCouncilEditorAccount Mon, 14 Jan 2013 15:48:00 GMT f1397696-738c-4295-afcd-943feb885714:117 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/118/MINUTES-OF-THE-MEETING-HELD-ON-10th-DECEMBER-2012#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=118 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=118&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/118/MINUTES-OF-THE-MEETING-HELD-ON-10th-DECEMBER-2012 MINUTES OF THE MEETING HELD ON 10th DECEMBER 2012 Present: Cllr Mrs J. Newman, Chairman Cllrs R. Bourton, N. Crocker, S. Hinson, Mrs D. Ponting, J. Pullen and Mrs V. Stubbings Cllr Groom attended for a short time. Declarations of Interest. Cllr Crocker declared an interest in item 3b as Chairman of the VHMC Cllr Stubbings declared an interest in items 3b&c as Secretary to the VHMC & PCC. 1. The minutes of the meeting held on 12th November 2012 were signed as being a true record. 2. Planning a. N/12/03779. 2 Pye Lane. Rear extension. No objections. b. N/12/03814 Manor Farm. Demolish Existing Building snd replace with building giving accomodation, office and secure storage. Late mail. Plan will be circulated. 3. Finance a. Clerk presented a statement of accounts for 2012/13, with a projection for 2013/14. The accounts were accepted, and it was proposed by Cllr Stubbings that the precept for 2013/14 be set in line with inflation at 3% above that for 2012/13, ie £3450. Carried. b. The following donations were approved anfd the cheques raised: i. Broad Town Village Hall Management Committee.  £450 ii. Christ Church £150 iii. White Horse Group.  £100. c. The following invoice was paid: Sodexho.   £192.86 4. Reports a. Neighbourhood Planning i. It was agreed to circulate all organisations with an interest in the Village, inviting them to put forward their views on future planing. Clerk ii. It was confirmed that Common Places, project consultants, would hold an open consultation in the Village Hall on Saturday, 2nd February 2013, between 10.00 and 15.00, with a workshop to expand on the results on Wednesday 6th February 2013 between 19.00 and 21.00. These are open meetings for the public to make their views known. 5. Parish Matters a. Gates at the Southern end of the Village. Clerk reported on his meeting with Wilts Highways, Road Safety and the intereswted party. It was agreed that the compromise, put forward by the Clark, that the top strakes should be removed to improve visibility was acceptable. Clerk to inform Highways b. Anonymous letter in the 'News'.It was agreed that anonymous letters should not be acted upon, but that anybody with such strong feelings should attend a Council meeting aqnd make their view known without hiding behind anonymity. Clerk felt that this person would be ideal to take up the task of leading a group to maintain the footpaths, as he had been regularly requesting in his Clerks Clippings. c. Cllr Bourton felt that the work David Bird has done in clearing Horns Lane should be acknowledge. Agreed.  Clerk to action d. It was noted that CLARENCE had been notified of flooding in Chapel Lane, and had taken action. e. The road at Swindon Recycling had once again been flooded by run-off from the site, and had frozen, making the road dangerous. Clerk f. Main road drains are blocked and need to be cleared. Clerk g. Playing fields. Funding for development is available, but a volunteer to take on this project has still not come forward. The meeting closed at 20.45 hrs (signed) R.J.Davey. Clerk to the Council ParishCouncilEditorAccount Mon, 10 Dec 2012 15:49:00 GMT f1397696-738c-4295-afcd-943feb885714:118 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/119/Minutes-of-the-Meeting-held-on-12th-November-2012#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=119 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=119&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/119/Minutes-of-the-Meeting-held-on-12th-November-2012 Minutes of the Meeting held on 12th November 2012 Present: Cllr Mrs J. Newman, Chairman Cllrs R. Bourton, N. Crocker, S. Hinson, Mrs D. Ponting, J. Pullen and Mrs V. Stubbings. Also present: One member of the public. Cllr Groom attended for a short time. Cllr Bourton declared an interest in item 2d, as the applicant. 1. The minutes of the meeting held on 9th October 2012 were signed as being a true record. 2. Planning. a. 03294. Hurstbridge House. Fell one tree. No objections. b. 03364. The Artists Studio, Broad Town Rd. Convert to dwelling. Dangerous access onto the road. c. 03374. 51 Broad Town Rd. Extension over garage. No objections. d. 03429. Manor Bungalow. Construct wooden sheep sheltetr No objections. e. 03527. Hurstbridge House. Replacement French windows. (Retrospective). No objections. f. 03572. 20 Thornhill. Single storey side extension. No objections. 3. Finance. Clerk noted that the precept for 2013/14 needs to be cleared at January meeting. He will produce a statement of accounts and estimated at the next meting. 4. Planning Policy. It was felt that the original policy statement on development in the Village, dated  7 May 2001, should be updated in view of the present neighbourhood planning groups. It was proposed by Cllr Hinson that " The view of the Parish Council is, in principle, to support developement which is in keeping with the current structure of the Village, and does not overwhelm the character of this community. Any development should include some gain for the Village e.g. a car park, new Village Hall, traffic calming measures and new play area equipment. This statement should be the subject of further consultations." Agreed. 5. Neighbourhood Plan. i. Neighbourhood Plan. The following resolution was proposed be Cllr Stubbings to bring the PC into line with the group. " The Parish Council be included withing the neighbourhood area application for the North East Wiltshire Villages (NEWV) neighbourhood area. It is intended that the NEWV neighbourhood area will cover the parishes of Purton, Lydiards Millicent, Lydiard Tregoze, Broad Town, Cliffe Pypard, Tockenham, and Lyneham & Bradenstoke. The parishes of Marstom Meysey and Brayden have also been invited to join the neighbourhood area. The Parish Council recognises that the neighbourhood area may change depending on the decisions of the respective parishes as to whether or not to be included within the neighbourhood area and to resolve to remain within the neighbourhood area provided that the resulting area continues to make sense in planning terms." It was further proposed that the Clerk be authorised to sign the consent form to indicate that the Parish wished to be included within the NEWV Neighbourhood Area. Agreed. ii.In order to involve the village in the furutre plan, a presentation will be held in the Village Hall early in 2013 on a Saturday, followed by an open meeting the following week. Dates to be announced, and a flyer produced. iii. Funding. It was noted that, although the cost of meetings of the Neighbourhood Planning Group was being funded, the cost for local village consultations was not. It was proposed by Cllr Stubbings that the cost of hire of the Village Hall, approx £70, be borne by the Parish. Agreed. The meeting closed at 19.45 to allow Cllr Groom to speak, and re-opened at 19.50 6. Standards Board. A complaint made to the Standards Board that Cllrs Newman and Stubbings had breached the Code of Conduct had been considered by the Monitoring Officer in consultation with an Independent Person. Their decision was that no further action be taken. In summary they state that ' In the view of the Independent Person and Monitoring Officer the complaint and supporting information submitted by the complainant do not support the conclusion that Cllrs Newman and Stubbings breached the code of conduct. Further the Councillors have provided a reasonable explanation in their detailed response to the allegation.' 7. Safety 'Gates'. The position of the safety 'gates' at the south of the Village has been the subject of a complaint to Wiltshire Highways. The PC is satisfied that the gates are an integral part of the road safety campaign being run in the Village, and, together with the good work dome by the Community Speedwatch Team, is proving to be having some effect. However, as the complaint is about safety the Clerk is to notify County that the Village id willing to discuss a compromise if one is put forward. 8. Parish Matters. a. Conditrion of the rod through Thornhill Clerk b. Water on Bushton Rd passing Swindon Skips, plus unpleasant smell. Clerk c. Road drains through the Village are blocked with silt. Clerk d. Nervous dogs. A suggestion that owners of dogs who need more space indicate this by tying a yellow ribbon on their leads, was felt to have merit. Clerk to publicise. Clerk The meeting closed at 20.35 signed) R.J.Davey, Clerk to the Council ParishCouncilEditorAccount Mon, 12 Nov 2012 15:49:00 GMT f1397696-738c-4295-afcd-943feb885714:119 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/120/DRAFT-MINUTES-OF-THE-MEETING-HELD-ON-8th-OCTOBER-2012#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=120 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=120&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/120/DRAFT-MINUTES-OF-THE-MEETING-HELD-ON-8th-OCTOBER-2012 DRAFT MINUTES OF THE MEETING HELD ON 8th OCTOBER 2012 Present: Cllr Mrs J. Newman, Chairman Cllrs R. Bourton, N. Crocker, S. Hinson, Mrs D. Ponting and Mrs V. Stubbings Cllr M. Groom and 4 members of the public. Before the meeting opened Nick Cleverley and Andy Miles, agents for the landowner, gave a short presentation to determine the Councils view of the development of land opposite the church. Various options were covered. It was agreed that an outline plan should be put forward for consultation. Cllr Groom brought the meeting up to date with the latest from County. The meeting opened at 20.00 hrs Apologies. Cllr Pullen There were no Declarations of Interest. 1. The minutes of the meeting held on 10th September 2012 were signed as being a true record. 2.  Planning 12/N/02305/FUL. Lower Ham Farm. Alterations and Extension. No objections received. 3. Finance. The following cheques were raised: a. R.J.Davey.  213.47 (Clerk's salary £173.47, back pay £5 and expenses £35) b. HMRC £43.37 c.  Sodexho. £192.86, although this cheque will not be sent until an anomoly in the invoice is clarified. 4. Reports. a. Neighbourhood Plan. Cllr Stubbings reported that Wootton Bassett and Criclklade has pulled out of participation in the Neighbourhood Plan. This left only the local villages in the group. Wiltshire Council has informed the PCs that the funding from DCLG will still be available to support the Area Neighbourhood Plan, vital, as the Parish could not afford to go oi alone. It was agreed that it was important to keep the momentum going. Proposed by Cllr Stubbings that'Broad Town remains within the group'. Carried unanimously. b. Area Board c. Community Led Planning Group. d. Community Speedwatch. Latest report will be circulated. 5. Parish Matters. a. A complaint has been received that Footpath 28, by the Brewery House, is completely blocked. Although it is accepted that the responsibilty for maintaining Rights of Way rests with the landowner and County, it is unlikely that anthiing will be done in the present climate. The Parish Council feels that a volunteer group should be formed to look after our many footpaths, if only to take a pair of secateurs on their walks to clear the vegetation. Clerk b. Hedges. Complaints have been received about hedges blocking the view of vehicles exiting side roads. The time is now right to cut back hedges to improve safety and improve the look of the Village. Publicity. Clerk c. Dogs. The Coujcil have received reports of dogs being left in houses for many hours during the day, leading to distress to the dogs and annoyance to neighbours. Unfortunately the answer does not lie within the remit of theCouncil, so any occurances should be notified to the Dog Warden, Wilts County of the RSPCA. d. Badgers. The badgers at Whiteways have been getting busier. Clerk will notify Highways yet again.  (signed) R.J.Davey. Clerk to the Council 22 Oct 12 ParishCouncilEditorAccount Mon, 08 Oct 2012 14:50:00 GMT f1397696-738c-4295-afcd-943feb885714:120 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/121/MINUTES-OF-THE-MEETING-HELD-ON-10th-SEPTEMBER-2012#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=121 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=121&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/121/MINUTES-OF-THE-MEETING-HELD-ON-10th-SEPTEMBER-2012 MINUTES OF THE MEETING HELD ON 10th SEPTEMBER 2012 Present: Cllr Mrs j. Newman, Chairman Cllrs R. Bourton, S. Hinson, J. Pukken and Mrs V. Stubbings Three members of the public were present, but none were present at the beginning of the meeting. Cllr M. Groom attended for a short time   Apologies: Cllrs Crocker and Mrs D, Ponting The meeting opened at 19.30 hrs. 1. The minutes of the meeting held on 13th August 2012 were signed as being a true record. 2. Planning.  12/N/02295/S106. Broad Oak Cottage. The PC is a loss to understand the reason why the sum agreed on the orinal application has been waived, although it is understood that S106 agreements are being reviewed. Clerk. The meeting was close at 19.40 hrs to enable Cllr Groom to update the Council. a. Police Crime Commisioner. Election will be held on 16th October 2012 b. No official change to green belt policy c. S106 review. To gain information contct Tracy Smith, W.C. 3. Finance a. Invoice paid. Sodexho £195.42 for grass cutting, Redhills b. A cheque for £40 was raised, payable to the Clerk for Petty Cash. 4. Reports a. Neighbourhood Plan. Report of previous meeting reviewed. i. It has been agreed that there will be no cost to the Parishes. ii. A venue must be decided. In Broad Town only the Village Hall would be suitable. iii. A work plan and timetable have been produced. iv. Consider a Facebook page. v. A reiteration of the policy on release of publicity to the public. b.Broad Town Community Led Planning Group. Report of the meeting submitted by Cllr Hinson, as PC representative, and a report from the groups chairman also presented. Both wi;; be circulated to Councillors. c. Community Speeedwatch. The latsest report freom the Speedwatch team was noted. It was agreed that they had been very successful. but   speeding was still a problem. d. CATG. Cllr Stubbings will not be able to attend the next CATG meeting, but has submitted the latest report from the Speedwatch team as an agenda item. 5. Housing Survey. The draft introduction was approved. Chairman will forward it to Vicky Smith, W.C.. 6. Development in the Village. This item deferred to the October meeting so that the agent could attend and brief the PC. 7. Parish Matters. a. Big Gig. After the success of the Big Gig, Cllr Hinson felt a letter of congratulation was appropriate. Agreed. Clerk ` b. It was agreed that the road through Thornhill was becoming a major problem. Clerk will monitor and chase when necessary. Clerk.   The meeting closed at 20.12 (signed) R.J.Davey.  14th Spet 12 ParishCouncilEditorAccount Mon, 10 Sep 2012 14:50:00 GMT f1397696-738c-4295-afcd-943feb885714:121 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/122/DRAFT-MINUTES-OF-THE-PARISH-COUNCIL-MEETING-HELD-ON-13th-AUGUST-2012#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=122 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=122&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/122/DRAFT-MINUTES-OF-THE-PARISH-COUNCIL-MEETING-HELD-ON-13th-AUGUST-2012 DRAFT  MINUTES OF THE PARISH COUNCIL MEETING HELD ON 13th AUGUST 2012. Present: Cllr J. Newman, Chairman Cllrs R. Bourton, N. Crocker, S. Hinson, Mrs D. Ponting, J. Pullen and Mrs V. Stubbings Cllr M. Groom attended. There were no members of the public. The meetint opened at 19.30 hrs 1. The minutes of the meeting of the meeting held on 9th July 2012 were discussed. It was proposed by Cllr Stubbings that at item 5c the sentence "There ios a problem......season" should be removed. Carried. The minutes were then signed as being a true record. The minutes for 11th June 2012 and 25th June were duly signed, having been approved at the meeting on 9th July 2012. The meeting was closed at 1935 to allow Cllr Groom to update the Council on a. Flooding - a new booklet b. Neighbourhood Plan - time to get going, with Broad Town in the lead. c. Viridor Credits (old landfill tax) donations available for sports facilities etc. d. Cycle paths - being updated and improved. The meeting reopened at 1945 2. Planning. N/12/01380/FUL. Hambrook Farm. Removal of Farm Buildings. Erection of Stables. No objection 3. Finance a. The final report from the external auditors had been received. There were no major comments. b. A cheque for £144.00 payable to Mazars for audit fees was raised. 4. Reports a. Neighbourhood Plan. I. Proposed by Cllr Bourton, seconded by Cllr Pullen that ' Our Parish wishes to be included in the neighbourhood area application for the RWB & C Area Neighbourhood Area'. The application was duly signed by the Chairman. ii. It was agreed that Cllr Stubbings should contact the group with a view to starting the consultation process. iii. The publicity for the group will by official press release; salient points will be placed on the Broad Town official website. b. Community Led Planning Group. It was agreed that any questions from the group addressed to the Parish Council should be passed in writing to Cllr Hinson as the PC representative, to be formally included in the agenda for the next meeting. c. Community Speedwatch. i. Metrocount has been requested ii If the gates and CSW have had little or no effect on the speed of traffic it will be time to move forward and look into other speed control measures d. CATG. The 'C' road review should be completed by March 2013. Meantime the PC needs to comment on the 30/40 mph split to Steve Hinds 5. Housing Survey.. It was agreed that Cllr Newman would write the introduction to the Housing Survey Report, and would circulate it once drafted. 5. Parish Matters. a. Bonfires on sunny afternoons are an abomination. Clerk's Clippings b. Clerk will write to Mr Towson about the positioning of the seat in the play area. c. Village Information Leaflet. Broad Town Cars have agreed to sponsor the leaflet again this year, subject to certain cosmetic changes. Clerk will pursue. d. It was agreed that the PC is satisfied that the installation of the gates at the south end of the village are in accordance with the plan previously agreed. No further action required. e. Highways. i. Hedges cutting, Thornhill. Only one side of the road has been cut, forcing vehicles to drive off of the paved surface. One has already hit the power pole and it now has a lean iiDrains on Broad Town Hill. Two drains towards the top of the hill need resetting; there is quite a sizeable dip around each one, which is difficult to avoid. iii. The dip in the road at Whiteways, Thornhill caused by badger activity appears to be getting deeper. f. Parking on Horns and Chapel Lanes. Poor parking is making access difficult.  Clerk's Clippings. g. There is the possibility of grant money available for developing sports facilities and playing fields. This needs a group of interested people to take this forward. Other Pparishes have received grant money and have developed their playing fields, so there is lots of advice and support for anyone in Broad Town who would like to improve the recreation area here. (signed) R.J.Davey, Clerk.  26 Aug 12 ParishCouncilEditorAccount Mon, 13 Aug 2012 14:51:00 GMT f1397696-738c-4295-afcd-943feb885714:122 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/123/MINUTES-OF-THE-PARISH-COUNCIL-MEETING-HELD-ON-11th-JUNE-2012#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=123 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=123&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/123/MINUTES-OF-THE-PARISH-COUNCIL-MEETING-HELD-ON-11th-JUNE-2012 MINUTES OF THE PARISH COUNCIL MEETING HELD ON 11th JUNE 2012 DRAFT Present: Cllr S. Hinson, Vice-Chairman Cllrs R. Bourton, N. Crocker, Mrs D. Ponting, J. Pullen and Mrs V. Stubbings One member of the public Apologies: Cllr Mrs J. Newman In the absence of the Chairman, Vice-Chairman took the meeting. 1. The minutes of the meeting held on 14th May 2012 were signed as being a true record. 2. Planning. 12/01352/FUL. Land behind 36 Broad Town Road. Erection of pair of semi-detached houses. No objection to the proposed development, but it was noted that a letter of objection contained a misleading statement. Clerk b. 12/01032/FUL. Binknoll Cottage. Dormer windows. No objection. Clerk. 3. Finance. a. Internal audit. Now complete. Small errors had been found and corrected. b. Clerk noted a report on Section 106 agreements. A sum of money was available for use at the Playing Field, but there was uncertainty about a second sum shown. Clerk will clarify with Wilts Council. Clerk 4. Reports. Neighbourhood Plan Steering Group. There is an increasing problem with dog fouling throughout the area. A task group will be set up. Cllr Bourton agreed to act as PC representative. Cllr Bourton 5. Playing Field. a. A report to the Clerk that the grass had not been cut recently. Sodexho were contacted and will investigate. b. A request that the seat be replaced. c. Dofg fouling. Dogs are not allowed on the playing field. Clerk will ensure notices are in place. (But see item 4) Parish Matters. a. Clerk noted that the Parish now has control of the Redhills Playing Field. It was also noted that the Parish Council does not have the right to dispose of any of the land; it must be kept for the use of the Village as a whole. A request received could not, therefore, be agreed to. Clerk will action. Clerk b. Road through Thornhill. The hedge on the boundary of No 4 Thotnhill, and the field opposite were now so overgrown that the width of the road had been considerably reduced. There have been several attempts to have this sorted out, to no effect. Clerk will write to Highways again. Clerk c. The badgers may have become active again at Whiteways, and the road is showing signs of sinking. Clerk will report to Highways. Clerk d. The British Telecom manhole on the pavement at the lay-by by East Farm has once again started to run with water, and recent rainfall has led to a marked increase in the flow rate across the pavement. With the soil being washed out the surface is now very slippery. The previous problem was resolved by Highways acting with BT. Clerk will notify Highways. The meeting close at 20.27. (Signed) R.J.Davey, Clerk ParishCouncilEditorAccount Mon, 11 Jun 2012 14:52:00 GMT f1397696-738c-4295-afcd-943feb885714:123 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/124/MINUTES-OF-THE-ANNUAL-MEETING-OF-THE-PARISH-COUNCIL-held-on-14th-May-2012#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=124 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=124&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/124/MINUTES-OF-THE-ANNUAL-MEETING-OF-THE-PARISH-COUNCIL-held-on-14th-May-2012 MINUTES OF THE ANNUAL MEETING OF THE PARISH COUNCIL held on 14th May 2012. DRAFT Present.: Chairman: Cllr Mrs J. Newman, Cllrs R. Bourton, S. Hinson, Mrs D. Ponting, J. Pullen and Mrs V. Stubbings. One Member of the public. Declarations of Interest. Cllr Stubbings declared an interest in item 5 a&b as Secretary to both organisations. 1. Election of Chairman. It was proposed by Cllr Pullen, seconded by Cllr V. Stubbings, that Cllr Mrs J. Newman be elected Chairman for the coming year. Carried. 2. It was further proposed by Cllr Pullen, seconded by Cllr Bourton, that Cllr S. Hinson be elected as Vice-Chairman. Carried. 3. It was proposed by Cllr Stubbings that the Standing Orders and Financial Regulations be renewed. Carried. 4. It was agreed that the following regular payments were in order: a. Sodexho. Quarterly, for grass cutting at the Playing Field b. Clerks salary and PAYE. Quarterly. Salary scale as published by NALC c. Clerks allowance for light, heating, use os computor etc. Quarterly. £140 per annum d. Village Hall rental. Annuak e. WALC Annual subscription. 5. The following annual payments are subject to approval onn an individual basis: a. Christ Church b. Village Hall Management Committee. c. White Horse Preservation Society d. Municipal Insurance e. Mr Bailey. Grass cutting. 6. Annual Audit. The completed annual audit report was presented by the Clerk, and the Annual Governance Report approved. The documents were signed by the Chairman. 7. Finance. a. WALC Membership. Continuing membership was agreed and a cheque for £197.72 was raised. b. Renewal of Municipal Insurance was agreed, and a cheque for £192.89 raised. c. A cheque for £39 in payment of Clerks course on PAYE, previously agreed, was raised. d. Returns. Clerk noted that the annual VAT rebate return had been completed and posted, and the PAYE annual return submitted by internet. 8. With the increase in the receipt of official papers by electronic means, the system of the Clerk recording and being paid for each individual sheet he printed off was very inefficient. In order to overcome this, the Clerk was willing to donate a fully functional Printer/Scanner/Copier to the PC provided that the cost of cartridges and paper was covered by the council. This was agreed and a cheque for £46.06, payable to the Clerk, was raised. 9. Cllr Pullen thought that a review of the Clerk's working hours was in order. It will be an agenda item for the next meeting. 10. Broad Town Community Led Planning Group. It was acknowledged that the report submitted by Mike Broomfild was very constructive. The Chairman noted that the PC welcomes any input from the Group, and hoped that the BTCLPG's position will be complimentary to that of the PC, namely that further consultation is needed on housing to reinforce the wide consultation carried out and adopted as the Parish Plan and Action Plan. It was proposed by Cllr Bourton that Cllr Hinson be appointed as Council liaison within the Group. Carried. 11. Rural Housing Needs Survey. It was agreed that the questionnaire was a fit-all, and was too narrow, particularly with regard to the future, aging population etc. It was agreed to go with the questionnaire as it is, as there is sufficient room to refine it later. It was hoped that the questionnaire would be ready to be delivered with the 'News' allowing for it to be returned in the pre-paid envelope by 22nd June. Cllr Stubbings will contact the organiser to arrange delivery to the Parish, and speak to Mrs Green about delivery around the Village. The meeting closed at 20.35 hrs.   (signed) R.J. Davey. Clerk to the Council ParishCouncilEditorAccount Mon, 14 May 2012 14:53:00 GMT f1397696-738c-4295-afcd-943feb885714:124 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/125/Minutes-of-the-Annual-Parish-Meeting-held-on-Tuesday-17th-April-2012#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=125 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=125&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/125/Minutes-of-the-Annual-Parish-Meeting-held-on-Tuesday-17th-April-2012 Minutes of the Annual Parish Meeting held on Tuesday 17th April 2012 Present:: Mrs J. Newman, Chairman Cllrs R. Bourton, S. Hinson, Mrs D. Ponting, J. Pullen and Mrs V. Stubbings Also present: Cllr Mollie Groom and 7 members of the public. Apologies were received from Cllr N. Crocker Victoria Kay, Wilts Council, gave a briefing on Rural Housing Needs Survey. This was discussed under Parish Matters. Annual Parish meeting The chairman reviewed activities of the PC in the past year. Clerk gave a brief financiaL report, and read out the report of the Chairman of the Village hall Management Committee. This was followed by reports on the Neighbourhood Steering Group by Mike broomfield, Community Speedwatch and Social Club by Matthew Nailon. These reports are held by the Clerk. Members of the public complained about the bad behaviour of youths on the Redhills Play Area. Action will be considered once the Community Asset Transfer is completed.  Parish Council Meeting 1. The minutes of the meeting held on 12th March 2012 were signed as being a true record. 2. Planning  a, 13 Broad town Road. N/12/00748 was considered. No objections. b. Manor Farm. N/00885. (re-submission of 11/03627). Disappointment was expressed that the original application had been refused. It was felt that this application contained a much cleared report and should be passed. Cllr groom was requested to call it in. 3. Finance  a. Clerk presented the accounts for the year 2011/2012. These were accepted; they will now be passed to the internal auditor. b. Cheque for £181.80 was raised, in payment of invoice for grass cutting from Sodexho. c. The payment of £2000 to Wilts Council for road safety improvement work was noted. d. The cost of £30 for a course on PAYE returns by Clerk was approved, To be continued e. It was noted that 106 funding was available to the PC for work benefitting the community. 4. Grass Cutting Contract - Redhills Although other enwuiries had been made for this contract, none had resulted in a written estimate. The contract with Sodexho was cansidered good value and it was agreed to renew the contract for a further three years. 5. Municipal Insurance Policy. The rernewal document had been received. As the PC will soon take over responsibility for the Redhills Playing Field Clerk will ensure any extra required by this is covered. A formal decision will be made at the next meeting. 6. Neighbourhood Planning Steering Group. The acceptance of the following terms of reference for the group were proposed by Cllr Stubbings. a. To support the Neighbourhood Planning Front Runner Scheme and the joint approach to the Royal Wootton bassett and Cricklade Neighbourhood Plan, and agree to full participation in the programme. b. Agree the terms of reference for the Neighbourhood Plan Steering Group on behalf of the Parish council. The delegate will be rersponsible for relaying information and key decisions between the Parish council and the Steering Group. c. Agree to have the Neighbourhood Plan as a standing item at each Parish Council meeting for the duration of the process to ensure Parish Council meetings are engaged and able to influence the development of the Neighbourhood Plan. 7. Parish Matters a. Road Review. It was noted that the persistence of Cllr Stubbings, and the statitics produced by the Community Speedwatch team had succeeded in having the C415 included as one of the two C/D roads in the area to be assessed. The Chairman wished to record her thanks for the work Cllr Stubbings has done. b.Community Speedwatch. Although some of the information coming forward is not what had been hoped, the team is soing a good job, and are to be congratulated. It was further noted that the production of usable statistics from the mass of information obtained was down to the good, and time consuming work done by Judy Conybeare. The Council wishes to record her efforts.. Rural Housing needs Survey. After the briefing by Victoria Kay it was agreed that this survey is a nutural follow on from the Parish plan. As the timescale required is long, and limited funding is available, it was agreed that the Parish council will start the process off now. Cllr Stubbings will contact Miss Kay and set the process in motion. d. Dogs. Complaints of the considerable amount of dog mess through Thornhill. It was noted that there is an ongoing consultation at Wilts Council about action to be taken. Clerk will publicise.   (signed)  R.J.Davey, Clerk to the Council ParishCouncilEditorAccount Tue, 17 Apr 2012 14:53:00 GMT f1397696-738c-4295-afcd-943feb885714:125 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/126/DRAFT-MINUTES-OF-THE-PARISH-COUNCIL-MEETING-HELD-ON-12th-MARCH-2012#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=126 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=126&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/126/DRAFT-MINUTES-OF-THE-PARISH-COUNCIL-MEETING-HELD-ON-12th-MARCH-2012 DRAFT  MINUTES OF THE PARISH COUNCIL MEETING HELD ON 12th MARCH 2012 Present: Cllr Mrs J. Newman, Chairman Cllrs R. Bourton, N. Crocker, S. Hinson, Mrs D. Ponting and Mrs V. Stubbings Also present: Cllr M. Groom. 6 members of the Community Speedwatch Team Apologies: Cllr J. Pullen A discussion was held with the Community Speedwatch Team. Decisions are at item 5. 1. The minutes of the meeting held on 13 th February 2012 were signed as being a true record. 2. Planning. a. 12/00260/S73A. 5 Ham Cottages. (Revision of 11/03363/S73A) The Parish Council is still concerned that a previous application, and subsequent inquiry, which upheld the view that the building work was at variance with the planning permission granted, and should be corrected, is still being pursued. The PC opinion that a deliberate violation of the permission granted should not be allowed to stand remains. Clerk is to write to Wilts Council. b. It was considered that applications for work on the Parish boundary with Clyffe Pypard should at least be notified to Broad Town PC. Clerk will request this be done in future. 3. Donation. A cheque from the Big Gig for £1200, donation towards the cost of road safety improvements was handed to the Council. Clerk is to acknowledge. 4. Finance. a. A request from Wilts Council that the sum of £2,000, donation towards the cost of road safety improvements be paid before the end of the present financial year was agreed. Clerk will notift Wilts Council and raise cheque when invoice is received. b. Two cheques were approved, to be raised on 31st March 2012: R.J.Davey   £208.48, salary and expenses Jan-Mar HMRC       £ 43.42   PAYE 5. Reports a. Community Speedwatch. CSW expressed concern that the proposed road safety measures already planned may not have the desired result, and some modification should be made to the plan. However, with the plan now approved, any attempt to delay might result in withdrawal of funding, which would negate many years of hard work by the Parish Council. There is no system in place to check the efficacy of the completed work. A further Metrocount, say two months after completion may be the way forward. CSW  were requested to pursue. As a result of these discussions, and in answer to CSW concerns,Clerk is to write to Wilts Highways expressing these concerns and note that the signage at the northern end of the Village, particularly 40/30 near the school, and could be one of the reasons why so many drivers exceed the 30 mph limit. Also to ask what happened with previous requests for the 40 mph stretch of the road to be lowered to 30 mph. Latest report at annex. Clerk b. Lyneham Steering Group. Cllr Stubbings noted that the RAF would leave the base by October 2012, and the new unit was expected to be operational in 2015. There now seems rto be little use in BTPC being represented. Agreed, c. Neighbourhood Forum. Nxt meeting will be on 27th March 2012 d. Area Board. Next meeting will be on 28th March 2012 6. Wiltshire Core Strategy. The tome has now been received. Only a small part directly affects this area, but of particular concerns are the future proposals for Junction 16 on the M4. It was proposed by Cllr Stubbings that, due to time constraints, Clerk is to note these details, take advice from local councillors, and reply to the consultation on behalf of the PC,. with particular regard to these concerns. Agreed Clerk 7. Parish Matters a. In response to complaints that agenda and minutes contain too many acronyms, Clerk will be more explicit in future. b. Despite more repairs, the water pipe at Thornhill is still leaking. In view of the impending hose-pipe ban a letter will be sent to Thames Water asking why the leak is not fixed permanently. c. Water running onto the road at Rayners, Thornhill was developed a 'chemicsal' smell, possibly from the actiovity in the scrap yard. Clerk is to take advice from Environmental Health. Clerk d. Dog Fouling. Yet again, particularly on the grass area if front of the Pinnocks. Clerk will put another note in the 'News' e. Next Meeting As Monday 9th April 2012 is a Bank Holiday, and the Village Hall is not available on Monday 16th April it was proposed by the Chairman that the meeting be held on Tuesday 17th April 2012. Carried. Clerk is to publicise. Clerk The meeting closed at 21.10 hrs. R.J.Davey, Clerk to the Council ParishCouncilEditorAccount Mon, 12 Mar 2012 15:55:00 GMT f1397696-738c-4295-afcd-943feb885714:126 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/127/MINUTES-OF-THE-MEETING-HELD-ON-13TH-FEBRUARY-2012--DRAFT#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=127 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=127&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/127/MINUTES-OF-THE-MEETING-HELD-ON-13TH-FEBRUARY-2012--DRAFT MINUTES OF THE MEETING HELD ON 13TH FEBRUARY 2012   [DRAFT] Present:. Cllr Mrs J. Newman, Chairman, Cllrs R. Bourton, N. Crocker, S. Hinson, J. Pullen and Mrs V. Stubbings. Also present: 7 members of the public. Cllr groom attended for a short period Before the meeting opened, members of the Community Speedwatch Team gave a presentation on the work so far, and explained how the equipment works, and action taken by the police on drivers who exceed the speed limit. It was noted with dismay that some 605of drivers exceed the 30mph limit through the Village. Action requested is covered in item 4 below. 1. The minutes of the meeting held on 9th January 2012 were considered. Cllr Stubbings proposed that all reports given to the Council should form part of the minutes. Carried. The minutes were then signed. Clerk will publish them as an annex to, but forming part of the proceedings. They will also appear in thois format on the notice board and website. 2. Planning. a. 12/00006. 50A Broad Town Road. The new garage will be forward of the building  line. b. 12/00052. Construction of manege at Cotmarsh. Concern about stadium lighting in the open countryside.                                          Clerk 3. Finance. a. Clerk noted that the annual rental for Redhills of £100 had been waived pending CAT b. Two cheques were approved to pay for posts and other items for the erection of the notice board at Thornhill R. Bourton  £10.84 B. Smith      £47.40 4. Community Speedwatch. The following items were discussed. The report is at Annex A. a. It was agreed that the team would forward monthly reports to the Clerk, who would incorporate them into the minutes, and as part of the PC npotes in the 'News'. b. It was considered important that the public understand that a laser gun, not camera, is used and this only identifies the speed of the vehicle. There is no personality involvement. c. There are running costs involved in the scheme. The estimated cost, covering batteries, stationery etc from inception until 2014 will total £500. It was agreed that this expense is properly part of the PC responsibility. Clerk is to seek advice from the Area Board about funding.                                                                                                      Clerk 5. Following a letter from Wiltshire Council that a new member was to be co-opted, Standing Order 36 was invoked to enable a proposal by Cllr Pullen to be put before the meeting. It was proposed that "Mrs Donna Pointing be invited to join the Parish Council as a member. Seconded by Cllr Newman. Carried. Mrs Ponting accepted, and signed the Declaration of Acceptance of Office. 6. CAT Redhills.. A letter from the solicitors Winton Raynes was discussed. It was agreed to carry on with the transfer. Clerk is to reply to the letter.                               Clerk 7. Reports. Cllr Stubbings gave the following briefings on meetings she had attended. Her reports are at Annes B. a. CATG meeting. 12 Feb 12. It is hoped to complete the work by the end of March 2012. b. Area Board. 25 Jan 12. Wiltshire Core Strategy, the future of RAF Lyneham, and the new rubbish collection plans. c. Neighbourhood Forum. The new name is Royal Wootton Basdsett and Cricklade Area Neighbourhood Plan Steering Group. 8. Parish Matters. a. Road surface between the Pumping Station and Common Farm at Thornhill is breaking up, probably because of a water leak. Clerk has written to Wessex Watwer about the leak; Cllr Stubbings will report the road surface to CLARENCE. b. Road at Rayners is now subject to continual water running fron the scrap yard. Recent weather conditions have made this a safety hazard. Clerk will report. c. Nobody would accept the invitation of tea with the Bishop. (signed) R.J. Davey, Clerk to the Council. 15th Feb 12 Annexes. A. Report from Community Speedwatch Team   Page 8&9. Statistical summary available on main notice board. B. Report from Cllr Stubbings on CATG meeting 12 Feb 12 page10 Area Board 25 Jan 12 page 10 Neighbourhood Forum 1 Feb 12 page 11       Annex B. To be completed ParishCouncilEditorAccount Mon, 13 Feb 2012 15:56:00 GMT f1397696-738c-4295-afcd-943feb885714:127 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/128/MINUTES-OF-THE-MEETING-HELD-ON-9th-JANUARY-2012#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=128 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=128&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/128/MINUTES-OF-THE-MEETING-HELD-ON-9th-JANUARY-2012 MINUTES OF THE MEETING HELD ON 9th JANUARY 2012 Present: Cllr Mrs J. Newman, Chairman Cllrs R. Bourton, N. Crocker, S. Hinson, J. Pullen and Mrs V. Stubbings One member of the public The resignation of Simon Billis  as Councillor and Chairman was noted. As Vice-Chairman, Cllr Newman took over as Chairman. 1. The minutes of the meeting held on 12th December 2011 were signes as being a true record, with an omission as noted in Finance (below). 2. Finance  a. The Clerk noted the receipt of £500 from NCAP towards the road safety project. b. A cheque for £43.63 payable to HMRC for PAYE was omitted from the December minutes. c. A cheque for £181.80, payable to Sodexho for grass cutting, Redhills, was raised. d. A cheque for £150 payable to Martin Upton for a notice board was raised. 3. Neighbourhood Forum.  a. It was agreed that the Terms of Reference for the Parish Council representative on the Forum, as proposed by the Clerk, be accepted subject to review as experience is gained. b. Proposed by Cllr Stubbings, seconded by Cllr Bourton that' Broad Town Parish Council will enter into the Vanguard Front Dunner Scheme as at present envisaged'. Carried. c. Proposed by Cllr Bourton 'that a public meeting will be held as and when there is something positve to put before the Village for consultation' Carried (Note. As the Annual Parish Meeting must be held between March and June Clerk suggested that this might be the opportune time to consult the residents on future planning for the Village.) 4. CAT Redhills. It was agreed to consult a solicitor. Clerk is to find out whether or not previous Chairman had been in contact with one; otherwise Clerk is to obtain the names of two local solicitors, with probable costs, before doing so. 5. Road Safety Work.  Clerk read out emails exchanged between Donna Kelly, Wilts Council, and Simon Billis.The following has to be agreed by the Parish Council before the work could be put in hand: a. Confirmation of the contribution by the Parish Council of £2000 to the scheme. b. Consent from the property owners of Elmside to allow the boundary hedge to be cut where required to ensure new 'gate' and speed limit signs do not restrict visibilty for vehicles exiting Elmside's vehicle access. Clerk will speak to landowner. c. Broad Town Parish Council are also required to give an assurance that they will monitor the visibility at this location and report any encroaching vegetation to Highways maintenance or Parish Stewards. d. The Parish Council are also required to give assurance to Wiltshire Council that the field access adjacent to the proposed gate at the spouthern end of the Village is used infrequently. These proposals were all accepted and approved by the Parish Council, subject to the landowner at Elmside raising no objection to the proposed work. 6. Parish Matters a. The notice board for Thornhill is now finished and ready to be put up. It was agreed that the support posts should be attached to concrete bases. The cost of these was authorised.      Cllr Bourton. b. Footpaths. Many have now become impassable. Matters are in hand to get help with the clearance. Electric fences are also becoming a problem. c. Diamond Jubilee. Cllr Crocker asked if there were any moves afoot to celebrate the events of 2012. Not at the moment, but funds are available. Clerk will contact BT school.                 Clerk d. Cllr Pullen asked that a letter be sent to Simon Billis on his resignation, recognising the good work he had done during his time on the Council. Agreed.                                                     Clerk e. Water Leak at Thornhill.  Although a repair had been carried out,. leakage is still apparent, possibly due to the age of the pipes. Wessex Water is to be informed.                                          Clerk f. Rayners. The amount of water running onto the road has increased. WC to be informed.       Clerk g. The Community Planning Group has been formed, and is having informal meetings. Mike Broomfield is the group's rep on the Neighbourhood Forum. The meeting closed at 20.52 The next meeting will be on 13th February 2012. (signed0 R.J.Davey, Clerk to the Council. ParishCouncilEditorAccount Mon, 09 Jan 2012 15:56:00 GMT f1397696-738c-4295-afcd-943feb885714:128 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/129/DRAFT-MINUTES-OF-THE-MEETING-HELD-ON-12th-DECEMBER-2011#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=129 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=129&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/129/DRAFT-MINUTES-OF-THE-MEETING-HELD-ON-12th-DECEMBER-2011 DRAFT MINUTES OF THE MEETING HELD ON 12th DECEMBER 2011   Present: Cllr S. Billis, Chairman, Cllrs R. Bourton, N. Crocker, S. Hinson,Mrs J. Newman, J. Pullen and Mrs V. Stubbings Also present: Two members of the public. Cllr M. Groom attended for a short time. Mr Stuart Hinson signed the Declaration of Acceptance of Office. The Chairman welcomed him and congratulated him on winning the first PC by-election in many years. Declarations of Interest. Cllr Crocker declared an interest in the donation to the Village Hall committee as Chairman, and Cllr Stubbings declared an interest in the donation to the VHMC as Secretary, and to Chrst Church as Secretary to the PCC.. 1. The minutes of the meeting held on 14th November were considered. Cllr Stubbings pointed out an omission in that the item regarding the missing grit bin at Thornhill was not noted. Further she proposed that ' The statements made by the Chairman and Clerk , although noted in the minutes, and therefore in the public domain, should be on the website. Carried.                                                       Clerk           With these corrections, the minutes were signed as being a true record. 2. Planning. a. 11/03363/FUL and 11/03363/S37A (retrospective). 5 Ham Cottages. Garage and Annex. There is some confusion over why there are two applications for the same property as a previous application was refused, and went to appeal, unsuccessfully. The objection to the previous application still stands. Clerk is to pursue.                                                                                                                        Clerk b. 11/03627/FUL. Manor Farm. Demolish Farm Building and replace with office etc. No objection. c. 11/03703/FUL. 11 Thornhill. Temporary siting of Mobile Home. Clerk is to inform Wilts County that a condition that 'After the requested 3 year period the land on which the home is sited is to be returned to agricultural use' as no change of use appears to have been granted on this site. Finance. a. It was proposed by the Chairman that the precept for 2012/13 be set at £3400, an increase in line with inflation. Carried. b. Payment to Clerk of salary Oct-Dec of £168.48,expenses of £35, and Petty Cash, £15 were approved and a cheque for a total of £223.48 raised. c. A cheque for £450, annual donation to the Village Hall Management Committee, was approved. d. A cheque for £125 payable to Christ Church to help with publication of the 'News' was approved. e. Two cheques payable to Society of Local Council Clerks were approved. One for £32 to pay for amended contents of SLCC Manual, and £46 to pay Clerk's annual subscription to the SLCC. 4. Neighbourhood Forum a. The Chairman proposed that an open meeting be held in January 2012 to enable the public to be briefed on future planning, and other opinions to be heard. It was felt that January would not give sufficient time to organise and publicise this event, or to organise a speaker from Wilts Council. A counter proposal was tabled by Cllr Stubbings that " a public meeting be planned when the local Community Group had been formed and sufficient time given to organising and publicising this meeting" Carried b. An error by the Clerk had resulted in an item for the agenda requested by the Chairman that the Terms of Reference for the PC representative on the Neighbourhood Forum be considered had been omitted. Cllr Stubbings wanted more time for them to be considered. This was agreed. This item will be carried forward to the next meeting. At the next meeting of the Forum Cllr Stubbings said that she was prepared to act without mandate, but to take forward the view that every effort be made to protect green spaces, and to avoid local villages coalescing with Swindon. 5. Speedwatch. It was agreed that the report from the team was very well presented and showed that the system was having a positive effect. 6. Roadworks. The chairman reported on his attempts to clarify the cost of the proposed road wortks. He had met with a representative of Wilts Highways, Donna Kelly,and was awaiting her report. It was noted that, with the aleady agreed donations, there would be little or no cost to the Parish. He also questioned the provision of village signs, which are well past their use by date. It would appear that they are on the list, but funding is short. 7. CAT Redhills. Chairman has been given an estimate of approx £300 for the legal cost of vetting the contract for the Community Asset Transfer of Redhills to the Parish. The funding was already available in the ring-fenced fumd for youth activities. Councillors requested that they be given copies of the transfer document for perusal. It was proposed by Cllr Stubbings that "providing there were no issues from Councillors after the document had been circulated, the Council go ahead with the transfer, with the funding to come from the Youth Fund " Carried 8. Area Board. Cllr Stubbings reported on the meeting of the Area Board. The latest offering is a 'What Matters to You' survey, which can be found on the Wilts County website. Also, 2012 had been declared a 'Year of Celebration', with the Olympic Torch coming through Wiltshire, and the Queen's Diamond Jubilee. She also noted that the Parish had been allocated £500 from the now disbanded NCAP after an application from the Chairman, and her lobbying. 9. Parish Matters. a. Dog Control Order. Wilts Council are going to re-issue the dog control order. It includes all areas to which the public have access, but the Parish Council agreed to request an order banning dogs from the Redhills Playing Field.                                                                                                  Clerk b. Hedge on the corner of Chapel Lane needs cutting back to improve view.                  Chairman c. Water Leak. There is a water leak on the road between the pumping station at Thornhill and Common Farm. Clerk will report to Wessex Water.                                                                        Clerk d. Water is running onto the road outside of Rayners Breakers Yard on the Bushton Road. Although not strictly within the Parish, Clerk will report the problem to Wilts Highways, copied to Clyffe Pypard PC as the risk of ice on the road is very real.                                                                            Clerk e. Cllr Bourton noted that nobody had reported any incidents on the road through the Village. Clerk will put a larger notice on the board.                                                                                      Clerk   The meeting closed at 20.55 hrs. The next meeting will be on 9th January 2012 [SIGNED] R.J.Davey. Clerk to the Council. ParishCouncilEditorAccount Mon, 12 Dec 2011 15:57:00 GMT f1397696-738c-4295-afcd-943feb885714:129 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/130/DRAFT-MINUTES-OF-THE-MEETING-HELD-ON-14th-NOVEMBER-2011#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=130 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=130&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/130/DRAFT-MINUTES-OF-THE-MEETING-HELD-ON-14th-NOVEMBER-2011 DRAFT  MINUTES OF THE MEETING HELD ON 14th NOVEMBER 2011 Present. Cllr S. Billis, Chairman, Cllrs R. Bourton, N. Crocker, Mrs J. Newman, J. Pullen and Mrs V. Stubbings. Also present: Three members of the public. Cllr M. Groom attended for a short time.  After a statement from the Clerk the meeting opened at 19.35 hrs. The Chairman read out a prepared statement. 1. Proposed that the minutes of the meeting held on 10th October 2011 were accepted as a true record. Carried. 2. Finance. a. The Clerk informed the meeting that a course on PAYE was being held at WALC on 23rd November 2011. Due to the short time scale he had booked a place and paid by personal cheque. Carried. b. A bill from Mr C. Bailey of £200 for grass cutting verges and hard to reach areas of the playing field had been received. Payment proposed by Cllr Stubbings. Carried. 3. Neighbourhood Forum. a. Cllr Stubbings gave a report on the procedings of the inaugural meeting. There is still a great deal to be done before the group is up and running.                                                                     Clerk b. Several important decisions have to be made. The papers are on the website; Clerk is to print off the relevant pages and circulate them as soon as possible.                                                  Clerk 4. Donation from the Big Gig Committee. The very generous donation from the Big Gig Committee was welcomed by the Ciouncil. It will go a long way in helping to defray the cost of planned road safety work in the Village. Clerk is to prepare a letter of thanks to the Committee for the Chairman's signature.                                                                                                                             Clerk/Chairman 5. Road Safety Improvements. The Chairman gave a briefing on progress so far. The latest communication from Wilts Council giving the cost of the proposed road works was at variance with previous costing received. As he has been involved from the start it was agreed that the Chairman should pursue. 6. CAT Redhills. The documents conserning the legal transfer of the land at Redhills have been received. They will require the attentions of a Solicitor; this is particularly as some details in the document appear to be in error. Chairman will obtain three quoted brfore proceding.                             Chairman 7. Transport Group Meeting. Chairman reported on the Transport Group Meeting he had attended. The following points were noted: a. Speed Indicator Devices. Available on a rotational system two weeks at a time. b. Speed Limit of 'C' and unclassified roads in Wiltshire will be carried out in 2012. The roads to be covered will be few and it would appear that roas safety incidents would be one of the markers. Clerk is to publicise that the Council needs to know of any roas safety incidents/accidents on the main road through the Village, with dates if possible, in the past two years. Cllr Bourton will coordinate.                                                                                                                           Clerk/Cllr Bourton   The meeting closed at 20.35 hrs. [Signed]  R.J.DAVEY, Clerk 25th Nov 2011 ParishCouncilEditorAccount Mon, 14 Nov 2011 15:58:00 GMT f1397696-738c-4295-afcd-943feb885714:130 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/131/MINUTES-OF-THE-MEETING-HELD-ON-10th-OCTOBER-2011--DRAFT#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=131 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=131&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/131/MINUTES-OF-THE-MEETING-HELD-ON-10th-OCTOBER-2011--DRAFT     MINUTES OF THE MEETING HELD ON 10th OCTOBER 2011   [DRAFT] Present: Cllrs R. Bourton, N. Crocker, Mrs J. Newman, J. Pullen and Mrs V. Stubbings Also present; Two members of the public In the absence of the Chairman, and there being no Vice-Chairman, it was proposed by Cllr Stubbings, seconded by Cllr Pullen, that Cllr Bourton chsir the meeting.Agreed. Apologies were received from Cllr Billis, and Clklr Groom. 1. The minutes of the meeting held on 12th September 2011 were signed as being a true record. 2. Election of a Vice-Chairman. Cllr Newman volunteered for the post. In the absence of any other offer, this was accepted unanimously. 3. Planning. App'n 11/01522. The Stables, Broad Town. New Stabled and Tack room. No objections. 4. Finance. a. Clerk noted that the followng invoices had been paid:                        Sodexho. Grass cutting, Redhills.                   £181.20 `                       RoSPA. Equipment inspection, Redhills         £ 75.60  b. The following chques had ben raised as per minutes of 12th Septmber 2011                       R.J.Davey. Clewrks salary & Expenses Jun-Sept         £216.92                       HMRC for PAYE                                                       £  46.69 5. White Horse Preservation Group. It was agreed that the White Horse was of importance to the character ogf the Village, and must be supported. Clerk gave a resume of the financial position, particularly with regard to ring-fenced funds and contribution required for the road safety work being planned. He suggested an initial donation of £250, and a similar donation made annually to assist with future planning. It was proposed by Cllr Stubbings, seconded by Cllr Newman, that the sum of £250 be donated, and an annual donation made. Agreed. Clerk will also notify the group of funds available from the Area Board and NCAP.                                                                                                   Clerk 6. Parish Plan. A road safety representative is required. It was agreed that as the Chairman was running successfully with the present planning, this could be held over to a later meeting. 7. Neighborhood Plan. a. The Clerk reported that the Chairman had commented to thim that this would be an onerous task, and would require the most strictly laid down mandate. Cllr Stubbings agreed to be the PC representative, provided that the mandate gave full support to her when instant and difficult decisions had to be made. This was accepted. Clerk agreed to compile draft rules, and to offer them to an extraordinary meeting of the PC to be held before the end of October.                                                                        Clerk b. Some confusion had arisen over representation from Village organisations. Cllr Newman, in her capacity as Chairman of the group when it was disbanded, had been asked to write to members. The Chairman had subsequently written independently, without the knowledge of the remainder of the PC, after correspondence with the Area Board Manager. Since writing her letter Cllr Newman had heard from James Harvey-Samuel, who was a member of a special interest group who wishes to volunteer. The only caveat was when, where and how often. It was agreed that Cllr Newman should talk to the person concerned.                                                                                                              Cllr Newman. 8. RoSPA Report. Report on Redhills was satisfactory, but some worn areas need attention. Cllr Bourton and Clerk will take a bucket and spade to sort it out.                                           Cllr Bourton. 9. Parish Matters. a. Cllr Bourton noted that he had walked some of the footpaths, and noted problems. A working group is required to take things forward. b. Cllr Crocker noted that some of the netting on the goalposts at Redhills was coming adrift. c. Roads.                 Chevrons at the top of Broad Town Hill damaged by traffic accidents still not replaced.                  Road through Whiteways/Thrnhill to Bushton Road in veryu poor state. d. Speedwatch. Some concern had been expressed about the positioning of the Speedwatch teams. The Chairman closed the meeting at 20.35hrs to take advice from a member of the public who is on the Speedwatch team. He reported that the position the teams take up when working were laid down by the police, and were not at the discretion of the teams. The Chairman reopened the meeting. After a short discusion these comments were noted. The meeting closed at 20.40hrs [signed] R.J.Davey, Clerk 21 Oct 11 ParishCouncilEditorAccount Mon, 10 Oct 2011 14:59:00 GMT f1397696-738c-4295-afcd-943feb885714:131 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/132/MINUTES-OF-THE-MEETING-HELD-ON-12th-SEPTEMBER-2011#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=132 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=132&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/132/MINUTES-OF-THE-MEETING-HELD-ON-12th-SEPTEMBER-2011 MINUTES OF THE MEETING HELD ON 12th SEPTEMBER 2011 Present: Cllr S. Billis, Chairman               Cllrs R. Bourton, N. Crocker, Mrs J Newman, J. Pullen & Mrs V. Stubbings Also present: Cllr Mollie Groom, PCSO Andy Singfield, Alison Sullivan and 8 members of the public. 1. The minutes of the meeting held on 8th August were signed as being a true record. 2. Planning. a. There had been no objections to the application for an extension at No 3 Pye Lane b. Clerk noted that the application 11/02780 for annex and extension at 5 Ham Cottages had been shown as 'Declined to Determine' on the County website. c. App'n 02765. Land at Broad Town Farm. Change of use and erection of stables, and appl'n 02887, 27 Broad Town Road, Erection of rear extension. Both were received too late for consideration. They will be circulated, and notices placed on the notice boards. d. Cllr Stubbings noted that an application for a pond at Manor Farm, Thornhill, although in Cliffe Pypard area, was on the border of this Parish, but we had not been included in the distribution list for the plan. As this involves yet more digging in an area plagued by flooding due to this type of development we should have been. Cllr Groom noted this. 3. Finance a. Clerk gave a short briefing on the problems associated with the present method of paying his salary because of the timescale required by HMRC. It was agreed that the Clerk would be paid on a quarterly basis, at 13 week intervals, on the recommended NALC salary scale. Clerk's Contract of Employment will be amended to reflect this change. b. A cheque would be raised at the appropriate time for payment of salary for the second quarter, of £181.82 (salary for June of £165.12 was an underpayment of £8.36, plus expenses nof £35, totalling 216.82, and a cheque payable to HMRC for PAYE of £46.69 (covering an underpayment of £3.33). 4. Parish Plan. Two areas required immediate cover. Chairman will take on housing strategy, and wilol offer responsibility for footpaths to Cllr Bourton. Other areas will be considered at the next meeting.. 5. Neighbourhood Plan. It was agreed to hold any discussion of this over until Cllr Doylr had spoken. The Chairman closed the meeting at 19.35 hrs so that Cllr Peter Doyle couod brief on the Neighborhood Plans. Refreshments were served. Cllr Doyle gave an outline of progress so far on the inteoduction of neighborhood plans, followed by a question and answer session. Main thrust was that the consultation document was availble on the website and Councils able to comment if necessary. This will be an agenda item for the next meeting. The Chairman reopebed the meeting at 20.45 hrs 7. Funding from 106 Agreements. Chairman reported that he had received an e-mail indicating that there was no funding available from this source. As a complete list of developments carried out in the Village over the last five years had been submitted to Wilts Council, this is hard to believe. He will pursue.                                                                                                                                        Chyairman 8. Paris Matters. a. On his resignation, Cllr Pullen wished to place on record the valuable work done by Cllr Brain. Agreed. Chairman will send a letter of thanks.                                                                                  Chairman. b. Cllr Billis noted that, after his presentation on our plan to improve road safety in the Village, some funding was available from the Area Board subject to their approval at the next meeting, and the availbility of matching funds. It was suggested that the Big Gig should be approached to help with this. Clerk is to write a suitable letter to the Chairman of the Committee.                                                    Clerk Speedwatch. PCSO Singfield acknowledge the good work done by the Community Speedwatch team. Matthew Nailon presented a report (attached to moriginal copy of these minutes) giving the statistics for the first months work. d. It was noted that some motorists, who obviouly felt they were above the law, had made offensive remarks to members of the Speedwatch team. The Clerk will take this is hand.                 Clerk e. Freehold of Redhills. Chairman felt that recent information gave hope that this is being actively considered. f. The poor state of the tarmac footpaths was noted. Although no funding is available for the maintenance of these, Clerk will indicate our concern to Wiltshire Highways.                                         Clerk g. Cllr Stubbings noted that there was a meeting of the Lyneham Steering Group on Thursday 15th September, which she will attend, but it clashed with a tea and chat meeting of the Area Board. Chairman will attend this.                                                                               Cllr Stubbings/ Chairman The meeting close at 21.15 hrs. (signed) R.J.Davey, Clerk 14 Sept 11 ParishCouncilEditorAccount Mon, 12 Sep 2011 14:59:00 GMT f1397696-738c-4295-afcd-943feb885714:132 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/133/MINUTES-OF-THE-MEETING-HELD-ON-8th-AUGUST-2011#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=133 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=133&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/133/MINUTES-OF-THE-MEETING-HELD-ON-8th-AUGUST-2011 MINUTES OF THE MEETING HELD ON 8th AUGUST 2011 Present: Cllr S. Billis, Chairman              Cllrs J. Brain, N. Crocker, J. Pullen & Mrs V, Stubbings. Onr member of the public. Apologies were received from Cllr Mrs J. Newman and R, Bourton There were no Declarations of Interest. 1. The minutes of the meeting held on 11th July 2011 were signed as being a true record. 2. Planning. a. Application 11/01522, The Stables, Broad Town Road. Additional stables and tackroom. No objections. b. An application for an extension at No 3 Pye Lane is on the County website. 3. Finance a. Auditors report from Mazars has been received. There were no comments. b. A cheque for £60 was raised in payment of the invoice from Mazars. 4. Parish Action Plan. Chairman has written a resume of replies to the questionnaire sent to Councillors. The main items remain footpaths and housing. He will circulate this for consideration at the next meeting, when responsibilties will be allocated. 5. Road Markings Cllr Stubbings noted that the items of road safety the Council had been pursuing with the Area Transport Group was now back on the agenda. Cllr Billis had produced a presentation laying out requirements and costing of work which is deemed to be important, with a note of possible sources of funding. He will give this to the next meeting of the Group.                                                         Chairman. 6. Localism Bill It was agreed to accept Cllr Doyle's offer to give a presentation on Localism and Neighbourhood plans to the Council at the meeting on 12th September. The Council agreed to start the meeting at 19.00, and for the presentation to start at 20.00 hrs. Light refreshments will be made available. Clerk will ensure publicity for the change of time of ther meeting, and ther later briefing.               Chairman/Clerk 7. Parish Matters a. RAF Lyneham.   The Lyneham Steering Group has welcomed the government announcement that RAF Lyneham will become a Defence Technical Training Change Programme Centre from 2013, making the future secure for the foreseeable future. b. There will be a 'Rubbish Roadshow' in Boroughfields carpark, Wootton Bassett on 16th August from 10.00-14.00. Clerk is to publicise.                                                                                       Clerk c. The state of the road and hedges through Thornhill is a disgrace. Clerk is to write a letter to Wilts Council yet again indicating our concern. d. A collision between two cars at the junction of Chapel Lane has caused some concern over hedges reducing visibility for cars turning from Pye Lane and Chapel lane onto the main road. Chairman will make an approach to landowners.                                                                                                 Chairman e. A member of the public was intersted in setting up a website for selling/trading etc. He was advised to look at the area board website, which gives information on how to apply for funding, and business plan requirements. f. Community Speedwatch. Speedwatch is now up and running. There is an indication of success in that the proportion of drivers exceeding the speed limit appears to have dropped. (signed)  R.J.Davey. Clerk.    14 Aug 2011 ParishCouncilEditorAccount Mon, 08 Aug 2011 15:00:00 GMT f1397696-738c-4295-afcd-943feb885714:133 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/134/MINUTES-OF-THE-MEETING-HELD-ON-11th-JULY-2011-DRAFT#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=134 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=134&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/134/MINUTES-OF-THE-MEETING-HELD-ON-11th-JULY-2011-DRAFT MINUTES OF THE MEETING HELD ON 11th JULY 2011  (DRAFT) Present: Cllr S. Billis, Chairman Cllrs R. Bourton, J. Brain, N. Crocker, Mrs J Newman, J. Pullen & Mrs V. Stubbings One member of the public. 1. Before consideration of the minutes of the meeting held on 13th June 2011, the Clerk recommended that the following amendment be made to the minutes. In item 3 the part sentence'; Cllrs Billis, Newman and Stubbings abstained' should be removed and the following substituted: Cllrs Billis, Newman and Stubbings abstained advising that, whilst they had no interest to declare under the Council adopted Code of Conduct, they were members of, or associated with, the PPSG and felt it inappropriate to Vote.                                                                                                                  Carried It was also noted that the date of the meeting was incorrectly given as 11th June, instead of 13th June. The meeting was closed at 1940 hrs to allow Cllr Groom to speak on the Wiltsshire Core Strategy. When the meeting resumed at 1945 hrs it was agreed that the comments Cllr Groom would email to the Clerk would be sorted by him into a response which, after confirmation with the Chairman, he would forward to County.                                                                                                                                        Clerk 2. Finance.    a. Payment of the following invoices was noted:           WALC. £4 for postage of Councillors guides           Sodexho. £181.80 for grass cutting, Redhills. b. Clerk reported that he had received a cheque for £200 from the PPSG to be used in a project resulting from the Parish Plan. It was agreed to put this money into a ring-fenced fund, possibly to become part of a programme of improvements to road safety.                                              Clerk will acknowledge receipt c. Chairman reported that he had been advised that excess monies resulting from the underspend on the goal nets should be put towards another related project. The money will be put into the ring-fenced Youth fund. 3. Parish Action Plan.    Chairman deferred discussion of this item to the August meeting. He requested that the questionnaire he had sent to Councillors be returned to him, and that Councillors give thought as to which areas they would be prepared to take on. 4. Parish Matters. a. The Clerk reported that he had obtained an estimate for a notice board for Thornhill of £420. Cllr Bourton had obtained an estimate from a local company of £120, plus the cost of supports. It was agreed to accept this offer.                                                                                                               Cllr Bourton b. Cllr Brain asked if any progress had been made on the availability of funds from Section 106 agreements. Chairman had already attempted to find out, but would continue to chase. c. In reply to a comment concerning 'lengthsmen', Cllr Crocker noted that the system had ben changed and it appeared we were no longer requested which jobs needed to be done. However, Clerk will check on the latest.                                                                                                                                   Clerk d. Cllr Stubbings gave a report on a recent area board meeting. Her notes are an annex to these minutes. e. Chairman gave a rundown of the estimated cost of recommended road works as part of the solution to the speeding problem through the Village. The total cost would be around £3500. The funding will not be available from Councty this year, but it was agreed to have the work put on the list for future consideration. Part funding might be available from other sources and a separate fund would be established. f. Once agaain the time had come to remind residents that hedges/verges should be tidied up. Clerk will put a notice in the 'News'. g. It was agreed that the only notices put in the 'News' were complaints etc; there was no indication of the work the PC was undertaking on behalf of the residents. Clerk will compile a monthly list of PC activity for publication in the 'News'.                                                                                                             Clerk (signed) R.J.DAVEY, Clerk 19th July 2011 ParishCouncilEditorAccount Mon, 11 Jul 2011 15:00:00 GMT f1397696-738c-4295-afcd-943feb885714:134 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/135/MINUTES-OF-THE-PARISH-COUNCIL-MEETING-HELD-ON-11TH-JUNE-2011#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=135 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=135&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/135/MINUTES-OF-THE-PARISH-COUNCIL-MEETING-HELD-ON-11TH-JUNE-2011 MINUTES OF THE PARISH COUNCIL MEETING HELD ON 11TH JUNE 2011 Present: Cllr S. Billis Cllrs R. Bourton, J. Brain, N. Crocker, Mrs J. Newman, J. Pullen and Mrs V. Stubbings Cllr M. Groom, and one member of the public. 1. The minutes of the meeting held on 9th May 2011 were signed as being a true record. 2. Finance. a. Payment of invoice from Wilts Council for rent of Redhills of £100 was noted. b. A cheque for £220.12 payable to the Clerk for salary and expenses Apr-Jun, including £25 for petty cash, was raised. c. A cheque for £40.93 payable to HMRC for PAYE was raised. d. A cheque payable to S. Billis of £26.35 for parts for goal net stays was raised. e. A donation of £25 to Bobby Van trust of  was approved and a cheque raised.                                   Clerk 3. Parish Plan Steering Group Report.  Cllr Stubbings gave a report on the last meeting of the PPSG, in which the group expressed concern that the content of part of the executive summary written by the Chaiman of the PC did not fit in with the overall tone of the report.There was considerable discussion. It was eventually agreed that the item contained very sound comment, with the exception of one sentence. It was proposed by Cllr Pullen, seconded by Cllr Brain, that as it did not alter the substance of the item, this sentence be removed. Cllrs Brain, Bourton, Crocker and Pullen all voted in favour. Cllrs Billis, Newman and Stubbings abstained. 4. Parish Plan. The Chairman brought forward Annex B (Action PLan) of the Parish Plan. In a natural progression he wished to ensure that a priority of action be established for such items as housing strategy, provision of a Village centre, identity of the Village, gates, footpaths, White Horse, and liaison with the school etc. Further, which of the items individual councillors are prepared to carry forward. To this end he will circulate copies of the plan for councillors to indicate their view of priorities and which areas they are willing to take on. 5. Highways. The Chairman reported on his successful meeting with Martin Rose, Wilts Council. Among areas covered was the positioning of gates, road speed markings etc, and replacement of time expired signs. He offered to submit quotes for the work, and funding that might be availsable. 6. Area Meetings. Cllr Stubbings reported on recent meetings she had attended. a. Lyneham Steering Group. The last aircraft will leave Lyneham on 1st July 2011, and the actual closure will be in September. The future use is part of the Wiltshire Core Strategy consultation. b. Area Board. Health matters, including early detection of dementia, were covered. A briefing on the cost savings hoped for by the amalgamation of units into the Great Western Hospital Trust was given by Jenny Barker, of Wilts Community Health Services. There will be wide consultation on membership of the Shadow Community Operations Board. (Notes on these meetings are held as an Annex to these minutes). 7. Parish Matters.  a. Parish Information Leaflet. To be reprinted, subject to sponsorship.                                     Clerk b. Footpaths. A note postewd on the website concerning the footpath to Clyffe Pypard will be logged and answered.                                                                                                                               Clerk c. Parking at the School. Mr Rose indicated that little could be done about parking close to the recently installed road crossing near the School, other than to try to educate the parents. A notice is to be put in the 'News', and the Head Teacher asked if she can help.                                                               Clerk d. Cllr Stubbings asked that new copies of the 'Good Councillors Guide' be obtained.                Clerk (signed) R.J.Davey. Clerk 13th June 2011. ParishCouncilEditorAccount Sat, 11 Jun 2011 15:01:00 GMT f1397696-738c-4295-afcd-943feb885714:135 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/136/MINUTES-OF-THE-ANNUAL-PARISH-COUNCIL-MEETING-HELD-ON-9th-May-2011#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=136 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=136&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/136/MINUTES-OF-THE-ANNUAL-PARISH-COUNCIL-MEETING-HELD-ON-9th-May-2011 MINUTES OF THE ANNUAL PARISH COUNCIL MEETING HELD ON 9th May 2011 Present: Cllrs Mrs V. Stubbings, J. Brain, J. Pullen, R. Bourton, N. Crocker and S. Billis Cllr Mollie Groom attended for part of the meeting. Four members of the public were present. Bob Clarke, of the White Horse Cleaning Group, expressed thanks on behalf of the group for the letter of congratulations and thanks from the Parish Council to the group for the excellent job done in cleaning the monument. Apologies were received from Cllr Mrs J. Newman and the Clerk. The Clerk was present for part of the meeting, but the minutes were taken by Cllr S. Billis. Declarations of Interest. Cllr Mrs Stubbings stated that, after consulting with the Clerk to the Council she did not need to to state an interest in relation to the vote to be taken at the meeting on the adoption of the Parish Plan as she had attended the group meetings purely as an observer for the Council. 1. Election of the Chairman. In accordance with Standing Orders, it was proposed by Cllr Bourton that Cllr S. Billis continue as Chairman for the coming year. Agreed. 2. The minutes of the meeting held on 11th April 2011 were signed as being a true record. Election to other Posts a. It was proposed by Cllr Billis, seconded by Cllr Bourton, that Cllr J. Brain be elected as Vice-Chaiman. Agreed. b. Cllr Stubbings agreed to carry on as Parish Council representative on the Area Board, Highways Committee, and Lyneham Strategy Steering Group. The remainder of the posts would be decided at the next meeting, with due consideration to the requirements of the Parish Plan, if adopted at this meeting. Parish Plan.A discussion on the Parish Plan took place. It was proposed by Cllr Billis, seconded by Cllr Bourton, that it be adopted.  As all Councillors agreed there, was no need for a named vote. A preliminary review of the implementation of the proposals arising from the plan would take place at the next meeting. The meeting closed at 19.55 to allow Cllr Groom to address the meeting with concerns about the Swindon core study, and in particular, the proposals for Junction 16 of the M4. It was agreed that a full discussion on the core study would take place at the next meeting. The Council expressed it's support to Cllr Groom. 5. Parish Clerk. Mr Roy Davey was re-appointed as Clerk to the Council, and Responsible Financial Officer. His Contract of Employment was agreed, with the following provisions: a. His working hours would be 8 hours per month, and his salary would be in line with NALC recommendations. b. Expenses for heating, lighting and communiactions would be set for the present year at £140 pa. c. Printing and photocopying would be reimbursed at 5 p. per sheet from Petty Cash, for which a record is to be kept. 6. Parish Matters a. Cllr Bourton reported that he had been informed.by Mr Joe Atkins that the small gate to the playing field had been broken off and was being thrown about the field by a group of youngsters. He had removed it. Clerk is to write to Wilts Council and ask for the gate to be replaced, this time with a more substantial gate; one that is fir for purpose. b. Cllr Crocker noted that parking by the school had reached critical levels and was spilling over to the newly erected bollards, making crossing of the road unsafe. Clerk iS to write to Wilts Council expressing the Council's concern and the need for a a solution to the parking problem to be investigated. c. Cllr Stubbings reported, on behalf of Cllr Newman, a suggestion that a list of blocked footpaths be made available to the public by the Parish Council. The meeting felt that there was little merit in this and that the Parish Council's powers were were limited to informing Wilts Council of any blockage. However, it would always try to get the issue resolved locally before going down this route. d. Cllr Stubbings gave a resume of the highways report, noting that the issue of the missing grit bin at Thornhill was being chased up, that there was no planned maintenance of the roads in the Parish this year, that Section106 funding being allocated to roads was being reviewed and consideration of speed control measures on C and D roads was being put back until the end of 2012. e. Cllr Billis reported that the replacement goal nets and refitting of the goal stays had been done, and the project was now complete. f. A meeting was to be arranged with Martin Rose of Wilts Council to carry out an initial assessment of the installation of Village identity gates. g. Village Boundary Signs. Chairman will report poor condition of village boundary signs to CLARENCE. (signed) R.J.Davey 13 May 11 ParishCouncilEditorAccount Mon, 09 May 2011 15:02:00 GMT f1397696-738c-4295-afcd-943feb885714:136 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/137/DRAFT-MINUTES-OF-THE-ANNUAL-PARISH-MEETING-HELD-ON-MONDAY-11th-APRIL-2011#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=137 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=137&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/137/DRAFT-MINUTES-OF-THE-ANNUAL-PARISH-MEETING-HELD-ON-MONDAY-11th-APRIL-2011 DRAFT MINUTES OF THE ANNUAL PARISH MEETING HELD ON MONDAY 11th APRIL 2011 Two members of the public were present. Cllr S. Billis chaired the meeting. A report was given by the Chairman, reports from Cllr Crocker, Chairman of the Village Hall Mangament Committee, and Cllr Mrs V. Stubbings were read out by the Clerk, who also gave a brief resume of the accounts. The reports are attached as annexes to the minjutes held by the Clerk. There being no further business the normal monthly meeting of the Parish Council was opened. Present: Cllr S. Billis, Chairman, Cllrs R. Bourton, J. Brain, Mrs J. Newman and J. Pullen Two members of the public. Apologies were received from Cllrs N. Crocker and Mrs V. Stubbings Declarations of Interest. It was agreed that Cllr Mrs Newman, as Chair of the Parish Plan Steering Group should remain and speak on the Parish Plan at the meeting, but not vote. 1. The minutes of the meeting held on 14th March 2011 were signed as being a true record. 2. Planning. a. Clerk had received a complaint that unauthorised building work was being started at the stables adjoining The Toll House, Broad Town Road. He had passed the complaint on to Planning Enforcement who had visited the site and advised the owner to stop. b. 01086/FUL 36 Broad Town Road. Two storey extension. No objections. Notice will be placed on the notice board. 3. Finance. a. The audit papers had been received from Mazars, The accounts were presented by the Clerk, and approved. b. It was agreed that Mrs K. Orton be asked to carry out the internal audit. c. Membership of WALC was agreed, and a cheque for £186.72 raised for annual subscription. d. A cheque for £181.80 was raised, payable to Sodexho, for grass cutting, Redhills. 4. Notice Board for Thornhill. Clerk was authorised to order a suitable product, plus legs, within the range discussed. 5. Parish Plan The draft plan was discussed. It was agreed that it was a very well thought out document, and most important as a starting point for future development in the Village. The new proposed planning rules could make it even more important. The feeling was that at present a shop and pub were not important, that some linking of the two halves of the Village was, and that a car park near the church and school was desirable. Housing was a thorny topic, but might have to be considered if other projects were to be viable. It was agreed that for the purpose of proprietry, any statement in the plan which could be seen to link the plan to any previous planning proposal should be removed from the plan. It was also agreed that any proposal arising from the plan must be supported by evidence from the questionnaire. Chaiman will amplify these notes and pass them on to the Chair of the Group as soon as possible, to enable the plan to be revised and presented for formal adoption at the next meeting.   6. Footpaths The contents of a letter from Mr Garrett to Wilts Council concerning a dispute over the routing of, and damage to, BTOW13 adjoining his property was noted. 7. Parish Matters a. The White Horse has been cleaned, and is a credit to the Village. Those who gave their time and energy to the project are to be congratulated. Clerk will pass on these comments to the Chair of the Preservation Society. b. A steering Group had been set up at Lyneham to cover problems arising from the shut-down of the airfield. Cllr Stubbings had agreed to be the PC representative on this group.   Signed.  R.J.Davey, Clerk 13th April 2011 ParishCouncilEditorAccount Mon, 11 Apr 2011 15:02:00 GMT f1397696-738c-4295-afcd-943feb885714:137 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/138/MINUTES-OF-THE-MEETING-HELD-ON-14th-MARCH-2011#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=138 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=138&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/138/MINUTES-OF-THE-MEETING-HELD-ON-14th-MARCH-2011 MINUTES OF THE MEETING HELD ON 14th MARCH 2011 Present: Cllr S  Billis, Chairman Cllrs R. Bourton, J. Brain. N. Crocker, Mrs J. Newman, J. Pullen and Mrs V. Stubbings One member of the public. Also in attendance: Cllr Mollie Groom, who gave a briefing on the Flood Working Group. The information will be circulated to Councillors for their perusal PC Steve Porter and PCSO Andy Singfield, who gave a rundown of recent local policing initiatives, including speeding and thefts, and reported that Community Speedwatch is progressing. 1. The minutes of the meeting held on 14th February 2011 were signed as being a true record. 2. Planning. Stables at 6 acre paddock, Thornhill. It was noted that, although there is evidence that the work was started outside of the three year limit, Wilts Council felt that there was little point in taking enforcement action. 3. Finance a. It was noted that an invoice for goal nets from The Soccer Store for £95 has been paid. b. A cheque for £200.22 was raised for Cllerk's salary and expenses Jan-Mar. 4. Registration Clerk noted that the Parish Council was now required to register with HMRC for PAYE & NI. 5. Steering Group The draft report is now to hand, and will be circulated to all Councillors for debate at the April meeting. 6. Letters Contents noted. 7. Parish Matters a. Chairman siad that he felt that the footpath network is an essential part of the Village, and had produced a draft letter to be sent to Villagers acknowledging their their reports of blockage of footpaths. b. Gates. Chairman has written a letter to Wilts Council requesting information, and required permissions, for the placing of white gates on the verges at the entances to the Village. c. Painted Gates. It was felt that the painted red road markings (gates) near the school should also have been put on Broad Town Hill. d. Drains. The road surface surrounding several road drains on the inside of the bend at the top of Broad Town Hill had broken up badly, forcing vehicles tp move out to the centre of the road on a very dangerous bend. Clerk will report it to Highways (again). e. Bushton Road. The road at Rayners was continually wet, possible with run-off from the scrap yard. Clerk will ask Highways to look into it. f. Footpaths.             Boundary at BTOW/CYPY11. Wire across the path.             BTOW04 at top of hill. Barbed wire, partly buried. 8. Annual Parish Meeting Clerk noted that the meeting on 11th April 2011 will be the Annual Parish Meeting, at which parishioners can have their say, followed by the normal monthly meeting. Clerk will put a note in the 'News' and notices on the notice boards. (signd) R.J.Davey, Clerk 26th March 2011 ParishCouncilEditorAccount Mon, 14 Mar 2011 16:05:00 GMT f1397696-738c-4295-afcd-943feb885714:138 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/139/MINUTES-OF-THE-MEETING-HELD-ON-14th-FEBRUARY-2011#Comments 0 https://www.broad-town.co.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=323&ModuleID=865&ArticleID=139 https://www.broad-town.co.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=139&PortalID=0&TabID=323 https://www.broad-town.co.uk/Parish-Council/Parish-Council-Documents/ID/139/MINUTES-OF-THE-MEETING-HELD-ON-14th-FEBRUARY-2011 MINUTES OF THE MEETING HELD ON 14th FEBRUARY 2011 Present: Cllr S. Billis, Chairman Cllrs R. Bourton, J. Brain, N. Crocker, J. Pullen and Mrs V. Stubbings One member of the public Apologies: Mrs J. Newman Declarations of Interest: Cllrs Crocker and Stubbings declared an interest in item 2 as members of the Village Hall Committee. 1. The minutes of the meeting held on 10th January 2011 were signed as being as true record. Finance 2. A cheque for £25, payable to the Village Hall for rent,was raised. 3. Clerk noted that £387 had been received from the Area Board as a donation towards the cost of refurbishing the goal posts. Parish Plan Steering Group 4. As the PC representative on the PPSG, Cllr Stubbings read a report progress. In essence, the Parish Plan is proceeding and it is hoped to have a draft available in March. Once the Parish Plan is completed, a Village Design Statement wouls appear to be the next step. The full report of the PPSG will be held with the official record of the minutes. Identity Gates. 5. As this is part of traffic calming measures in the Village, it was agreed to seek guidance from Wilts Council Highways Dept regarding any regulations on positioning and approval of identity gates. The actual position could then be decided. Some costings are available from other village insyallations, but a firm estimate for the proposed gates could only be decided once the actual positions had been approved. Area Board. 6. As representative on the Area Board etc, Cllr Stubbings gace a resume of the proceedings of three meetings she hade attended recebtly. The full report will be held with the official record of the minutes. a. Highways. Grit bins and potholes. Community Speedwatch is proceeding. b. Area Board. Parish Plans, Emegency Planning and Police Authority Presentation. c. Northern Area Community Partnership. It had been agreed that after dispersal of residual funds, NCAP would be disbanded. Letters Contents noted.   Parish Matters 7. The Clerk has yet to determine the cost of a new notice board for Thornhill. He will buck up. There may be a grant available. 8. Grit Bins 9. Footpaths a. Thornhill. Clerk had received a complaint about the re-routing of a footpath at Thornhill. This will mbe logged and investigated. b. A letter concerning a footpath at Cotmarsh would be logged and investigated. (signed) R.J.Davey, Clerk 20 Feb 11 ParishCouncilEditorAccount Mon, 14 Feb 2011 16:06:00 GMT f1397696-738c-4295-afcd-943feb885714:139